Administrative Support Specialist

6 days ago


New Castle, Delaware, United States State of Delaware Full time
Job Summary

We are seeking an experienced Administrative Specialist II to join our team at the Department of Health and Social Services (DHSS). As a key member of our staff, you will provide administrative support to the NCC Regional Administrator within the Family Support Services Unit of the Division of State Service Centers.

Key Responsibilities
  • Provide administrative support to the NCC Regional Administrator, including prioritizing tasks, responding to inquiries, and managing the Administrator's calendar.
  • Assist with meeting registration and planning, take minutes for FSS meetings, and enter New Contracts/MOU/Agreements in the CATs system.
  • Manage supply orders and submit program invoices to Fiscal and FSS Administrative Specialist.
  • Apply agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Create official agency word processing documents, maintain agency databases, and create original presentations using software packages.
  • Serve as a liaison with the public, clients, agency staff, and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
Requirements
  1. One year of experience in coordinating office activities, such as planning and coordinating meetings, tracking workflow, and composing meeting notes.
  2. One year of experience in document processing, including reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures.
  3. One year of experience in using an automated information system to enter, update, modify, delete, retrieve, inquire, and report on data.
  4. One year of experience in using standard computer software programs for word processing, spreadsheets, or databases.
Working Conditions

This is a Casual/Seasonal position, which is a non-pension eligible position without healthcare and/or other benefits.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

DHSS does not provide employment-based sponsorship.

This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment.



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