Administrative Manager

4 days ago

Newport Beach, California, United States Alera Group Full time
About Alera Group

Alera Group is a leading provider of insurance and risk management solutions. Our company is dedicated to delivering exceptional service and expertise to our clients.

Job Summary

We are seeking a highly skilled and experienced Administrative Manager to join our team at our Newport Beach location. The successful candidate will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.

Key Responsibilities
  • Human Resources:
    • Coordinate human resource activities and data entry to include employment, compensation, benefits, training and development.
    • Assist with the Recruitment Process.
    • Coordinate new employee orientations.
    • Provide assistance and follow-up on company policies, procedures and documentation.
    • Assist with the administration of agreements inclusive of discipline and discharge.
    • Coordinate employee onboarding and offboarding.
  • Office Support:
    • Manage the receptionist and his/her back up.
    • Manage office equipment and systems including phones, mail, security, building access, network printers / copiers.
    • Manage the budget for office expenses, order office supplies; manage vendor relationships.
    • Coordinate company events.
    • Maintain professional and organized office appearance, manage cleaning and maintenance schedules.
    • Provide overall support to management team, as required.
  • Payroll:
    • Process payroll; review payroll reports and make / request corrections as needed; maintain accurate filing systems for all payroll records.
    • Correct employees' timesheets as needed.
    • Prepare and submit payroll reports to management.
    • Manage vacation / PTO accruals; review and report on vacation / PTO balances and communicate changes to the payroll team.
    • Prepare standard and ad hoc reports for management, as required.
    • Serve as a point of contact for payroll related questions for all employees; perform research as needed.
    • Maintain, update and safeguard employee files.
    • Assist with new hire orientations.
    • Maintain office postings as advised by the management team.
    • Assist with internal and external audits as it related to payroll.
    • Other tasks as assigned.
    Requirements
    • Office management function (3-5 years)
    • HR experience (minimum of 2 years)
    • Payroll processing and knowledge of labor laws (California) a plus.
    • Excellent communication and multitasking skills required.
    • Must be proficient with Microsoft Office.
    Benefits

We offer comprehensive benefits to employees, including medical, dental, STD, LTD and life insurance, 401k, paid time off and much more.

Equal Opportunity Employer

Alera Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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