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Litigation Administrative Assistant
2 months ago
Position Overview:
A reputable mid-sized law firm is in search of a dedicated Litigation Administrative Assistant. The ideal candidate is a proactive individual who thrives in a collaborative environment.
About Us:
We are a prominent insurance defense litigation firm known for delivering exceptional service to our clients, including numerous Fortune 500 companies.
Benefits:
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Job Responsibilities:
The firm is seeking an Insurance Defense Litigation Administrative Assistant with over 5 years of experience. Key responsibilities include:
- Scheduling hearings, depositions, mediations, and meetings for attorneys.
- Managing calendar deadlines for discovery and trial.
- Scanning and saving all documents into the firm's electronic case management system.
- Preparing legal documents for filing with state and federal courts, including motions and responses.
- Creating notices for hearings, mediations, and depositions.
- Processing invoices related to subpoenas and document requests.
- Maintaining email correspondence between attorneys, paralegals, and opposing counsel.
- Transcribing dictation for attorneys.
- Updating and tracking case lists and trial lists.
- Opening new files and conducting conflict checks.
- Communicating with clients and opposing counsel.
- Arranging travel for attorneys.
- Setting up conference rooms for meetings.
Qualifications:
Exceptional verbal and written communication skills are essential. Proficiency in Word and Outlook is required. Candidates must possess a stable work history and verifiable references.
We offer a supportive work environment along with a comprehensive benefits package. Salary will be commensurate with experience.