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Administrative Liaison

2 months ago

Newport Beach, California, United States noor staffing Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at Noor Staffing. As an Executive Assistant, you will provide administrative support to our CEO, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities
  • Executive Support
    • Manage the CEO's schedule, calendar, and email inbox, filtering out non-essential communications and scheduling meetings.
    • Assist in drafting communications, such as weekly updates and announcements, on behalf of the executive/manager(s).
  • Administrative Coordination
    • Prioritize conflicting needs, handle matters proactively, and follow through on projects to successful completion.
    • Work closely with other executive/manager(s) to keep the CEO informed of upcoming commitments and responsibilities.
  • Special Projects
    • Plan and execute special events and projects as needed.
    • Prepare meeting rooms and facilities, as well as required audiovisual equipment.
    • Responsible for planning and sending invitations, meeting reminders, and maintaining RSVPs for events.
Requirements
  • 2+ years of experience as an Executive Assistant, preferably at the C-Suite level.
  • Previous experience working in a fast-paced or start-up environment.
  • Excellent interpersonal skills and ability to build relationships with stakeholders throughout the organization.
  • Proficient in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.
  • Experience managing multiple priorities, administrative coordination, and logistics.
  • Professional and friendly demeanor.
  • Ability to balance detail with departmental goals and objectives.
  • Well-organized, detail-oriented, and able to multi-task with great follow-up skills.
  • Strong written and verbal communication skills.
  • Bachelor's degree or equivalent experience preferred.