Operations Coordinator

7 days ago

Farmington, Michigan, United States Aveanna Healthcare Full time
Job Title: Operations Specialist

At Aveanna Healthcare, we are seeking a highly skilled and detail-oriented Operations Specialist to join our team. As an Operations Specialist, you will play a critical role in providing exceptional customer service to internal and external clients, ensuring seamless clinical operational support activities.

Key Responsibilities:
  • Payroll Activities:
    • Process weekly time sheets entries for caregiver staff visits, generating accurate billing.
    • Audit weekly payroll reports and make timely adjustments as needed.
    • Close payroll each week according to guidelines.
    • Prepare and maintain payroll files.
    • Review and audit weekly net profit reports, communicating discrepancies to management.
  • Personnel Activities:
    • Assist with caregiver onboarding and recruiting activities.
    • Ensure accurate and complete caregiver personnel files.
    • Verify and maintain caregiver credentials (licenses and certifications).
    • Provide monthly evaluation and skills reports to Director(s).
  • Caregiver Coordination Activities:
    • Establish and maintain an orientation schedule for caregiver staff.
    • Maintain accurate and up-to-date contact lists of active caregivers.
    • Review and confirm weekly schedules according to branch location guidelines.
  • Office Support Activities:
    • Scanning and filing of documentation and records.
    • Assist with answering incoming calls and ensuring accurate messages are taken.
    • Mail distribution to staff members or departments.
    • Process invoices according to branch location guidelines.
Requirements:
  • High school diploma or GED.
  • Proficient typing skills.
  • Proficient Microsoft Office skills.
Preferred Qualifications:
  • Payroll and/or human resources experience.
  • Private duty, home care, or healthcare company experience.
  • Advanced Microsoft Excel skills.
Physical Demands:
  • Must be able to speak, write, read, and understand English.
  • Occasional lifting, carrying, pushing, and pulling of up to 25 pounds.
  • Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting.
Environment:
  • Performs duties in an office environment with occasional field visits during agency operating hours.
  • Must be able to function in a wide variety of environments, which may involve exposure to allergens and other conditions.

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