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Executive Administrative Coordinator

2 months ago

Cleveland, Ohio, United States FEDSYNC Full time
Position Overview

At FedSync, we embody the principles of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our goal is to collaborate with visionary thinkers and pioneering personalities to provide solutions that extend beyond the present. We are dedicated to equipping federal agencies with innovative and effective tools and personnel to meet future challenges. Our workforce is our greatest asset.


The selected candidate will utilize sound judgment to deliver comprehensive administrative assistance to the executive team and Administrative Office at NASA. This role encompasses office management duties, including but not limited to financial oversight, personnel documentation, and payroll management, ensuring the seamless operation of the Glenn Research Center (GRC).

Key Responsibilities:

General Office Services:

  1. Telephone Management
  2. Appointment Scheduling
  3. Visitor Coordination
  4. Meeting Arrangements, Telecommunication Management, and Conference Room Scheduling
  5. Information Distribution
  6. Supply Procurement
  7. Document Services (Copying, Faxing, Graphics, Photography)
  8. Records Administration
  9. Data Management Services:
    1. Desktop Processing
    2. Correspondence Monitoring
  10. Travel Arrangements
  11. Time and Labor Management
  12. Asset Coordination
  13. Relocation Coordination
  14. Training Management
  15. Information Services Coordination
  16. Special Event Management
Qualifications:

Education:

  • Administrative Assistant: High School Diploma
  • Senior Administrative Assistant: Associate's Degree

Experience:

  • Administrative Assistant: Minimum of 2 years in an office environment.
  • Senior Administrative Assistant: Minimum of 2 years in an office environment.

Additional Skills:

  • Outstanding organizational and time management abilities
  • Preferred experience with NASA or related contracts, including an active NASA badge
  • Strong communication skills with a focus on customer service
  • Exceptional verbal and written communication proficiency
  • Ability to pass criminal background and drug screenings regularly

FedSync is committed to a policy of equal employment opportunity and does not discriminate based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.