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Administrative Coordinator

2 months ago

Costa Mesa, California, United States Anduril Industries Full time
Company Overview
Anduril Industries is a pioneering defense technology firm dedicated to enhancing the military capabilities of the U.S. and its allies through innovative technological solutions.

By integrating the expertise and methodologies of the most forward-thinking companies of the 21st century into the defense sector, Anduril is revolutionizing the design, production, and distribution of military systems.

Our suite of systems operates on Lattice OS, an advanced AI-driven platform that synthesizes numerous data streams into a real-time, three-dimensional command and control interface.

As we navigate an era characterized by strategic competition, Anduril is devoted to delivering state-of-the-art autonomy, artificial intelligence, computer vision, sensor integration, and networking technologies to the military in a fraction of the time traditionally required.

Position Summary
We are in search of an Administrative Coordinator to become an integral part of our vibrant organization. In this role, you will ensure seamless operations within the team. Your responsibilities will encompass both internal and external interactions, necessitating a meticulous attention to detail.

You will engage with Anduril leaders and team members while also serving as a vital liaison for clients, vendors, and external executives.

Your ability to manage workflows and prioritize requests will be crucial to the success of our team.

Key Responsibilities
  • Oversee daily schedules for 2-4 members of the Product Engineering team
  • Respond to meeting requests from both internal and external stakeholders
  • Assist with various projects for the Product Engineering Organization as required
  • Coordinate travel arrangements, accommodations, itineraries, and related correspondence
  • Manage expense reports
  • Act as the primary contact for external visitors
  • Organize and facilitate external meetings
  • Support the planning of company events, meetings, and team-building activities
  • Contribute to the administrative team by providing backup support to fellow assistants and participating in shared administrative tasks
Qualifications
  • A minimum of 4+ years of administrative experience supporting senior executives in a corporate setting is preferred
  • Exceptional written, verbal, and interpersonal communication skills with an approachable demeanor
  • Strong organizational and time management abilities, with a proven track record of multitasking and managing competing priorities
  • A genuine curiosity and eagerness to understand the company's objectives
  • Ability to adapt to constant change
  • Proven experience handling confidential and sensitive information with professionalism
  • Meticulous attention to detail and accuracy
  • Proficient in Microsoft Office Suite
  • Experience scheduling meetings across multiple time zones
  • Familiarity with planning and booking international travel
  • Experience managing executive expense reports
  • Ability to record and submit executive lobbying hours quarterly
  • U.S. Person status is required for access to export-controlled data
Preferred Qualifications
  • Experience in the Department of Defense or a technology startup environment is preferred
Compensation and Benefits

The salary range for this position is $70,000—$105,000 USD, based on various compensation factors including experience and education.

Anduril offers competitive equity grants as part of the total compensation package, along with comprehensive benefits for full-time employees, including:

  • Platinum Healthcare Benefits: Comprehensive medical, dental, and vision coverage fully covered for employees and partially covered for dependents.
  • Generous Paid Time Off: Including a holiday hiatus in December and competitive PTO plans.
  • Family Planning Support: Coverage for fertility treatments, adoption, and gestational carrier services.
  • Mental Health Resources: Access to free mental health services and additional support.
  • Professional Development: Stipend available for employee growth.
  • Daily Meals: Breakfast, lunch, and stocked kitchens in many offices.
  • Retirement Savings Plan: Options for both traditional and Roth 401(k) plans.

Anduril is an equal-opportunity employer committed to fostering a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds and experiences.

If you are passionate about addressing real-world challenges through innovative solutions, we invite you to consider joining our team.