Executive Administrative Assistant

16 hours ago


Lenexa, Kansas, United States Butler Aerospace and Defense Full time
Job Title: Executive Administrative Assistant

Job Summary:

We are seeking a highly skilled and experienced Executive Administrative Assistant to provide exceptional support to our executive leaders. The successful candidate will possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Manage complex calendars and schedules for executive leaders, ensuring seamless coordination and communication.
  • Provide proactive email management and alerting to executive priorities, ensuring timely responses and follow-up.
  • Develop and maintain relationships with key stakeholders, including administrative staff and support teams.
  • Assist in the preparation of agendas, briefings, correspondences, and presentations.
  • Coordinate travel arrangements, including domestic and international travel, and ensure necessary documents and processes are followed.
  • Process expense reports and invoices in a timely manner, adhering to company policies and procedures.
  • Schedule and coordinate logistical details for virtual and face-to-face meetings, including agendas, guest speakers, and catering.
  • Support team documentation activities, ensuring all documentation is up-to-date, organized, and accurate.
  • Collaborate closely with other administrative assistants to ensure seamless support and communication.

Requirements:

  • Typically requires a University Degree and a minimum of 2 years prior relevant experience, or 6 years of relevant experience in absence of a degree.
  • Must be authorized to work in the U.S. without sponsorship now or in the future.

Preferred Qualifications:

  • Microsoft Office Experience, including email and calendar management, Word, Excel, and PowerPoint applications.
  • Experience booking travel and working with expense reports.
  • Experience as an executive assistant or senior administrative assistant.

Benefits:

Butler Aerospace and Defense offers a comprehensive benefits package, including 401K, medical, dental, and vision, sick time as applicable to state law. We are an equal opportunity employer and are committed to hiring and retaining a diverse workforce.



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