Project Coordination Intern

1 week ago

Cincinnati, Ohio, United States EMCOR Government Services Full time

About EMCOR Government Services:

EMCOR Government Services (EGS) is a leading provider of facilities management solutions, overseeing vast commercial spaces across the nation. Our services cater to critical sectors including finance, manufacturing, pharmaceuticals, transportation, and education.

Position: Project Management Co-Op

Overview:

The Co-op will collaborate closely with Transition Managers, contributing to the operations and projects of the Transition Group. This role serves as a vital link between sales and operational teams, evaluating clients' facility needs by analyzing their existing equipment, processes, and service providers. The Transition Group is responsible for developing, staffing, and sourcing all essential components of the maintenance program, aiming to minimize operational costs while enhancing the management and value of facility expenditures. The Co-op will engage in activities that support facilities management and continuous improvement initiatives, working alongside clients, sales, procurement, and operations personnel. The role may require travel to support client projects nationwide.

Learning Objectives:

  • Understanding Facility Management principles
  • Gaining insights into Budget Control
  • Familiarity with CMMS Systems
  • Active participation in a dynamic Project Management Office (PMO)
  • Enhanced knowledge in Mechanical, Electrical, Plumbing, and HVACR systems
  • Time management skills development
  • Computer-based data analysis proficiency
  • Exposure to Project Management fundamentals within the facilities services sector

Key Responsibilities:

  • Assist the Transition Director with tasks such as:
    • Preparing Work-in-Progress Reports for ongoing projects
    • Conducting Cost and Labor Data Analysis
    • Researching and drafting Preventative Maintenance Specifications
    • Coding Specialized Work Orders
    • Creating Facility Maintenance Work Orders
    • Estimating Labor and Material Costs/Budgeting
    • Documenting Clients' Facility Equipment and Services
    • Generating written or electronic Purchase Orders
    • Managing Electronic Documents and Records
    • Preparing Presentations for Functional and Cross-Functional Teams
  • Participate in training and gain experience in areas such as:
    • Project Management and PMO operations
    • Understanding Business Unit Structures
    • Facility Equipment Operation and Maintenance
    • Identifying Facility Equipment
    • Researching and drafting Preventative Maintenance Specifications
    • Managing Maintenance Work Orders
    • Project Budgeting techniques
    • Developing and Training Workflow Processes
    • Enhancing Customer Service and Client Communication Skills
    • Understanding Change Order Processes
    • Invoicing and Financial Reporting
    • Analyzing Labor, Cost, and Progress Reports
    • Utilizing Project Management software
    • Grasping Key Performance Indicators and Business Metrics
    • Using Visio Software for Site Mapping and Chart Creation
    • Complying with Safety & OSHA Regulations
    • Leading Cross-Functional Teams
  • Engage in weekly feedback sessions, monthly formal assessments, and a final performance review
  • Compile and present a comprehensive recap slide set at the conclusion of the term to the Senior Transition Team, detailing all learning experiences

Qualifications:

  • Currently enrolled in a degree program at an accredited college or technical trade school, or possess equivalent training and experience
  • Valid driver's license required
  • Ability to interpret safety rules, operating instructions, and procedure manuals; proficient in writing specifications, task schedules, and budgets; strong communication skills for effective presentations
  • Intermediate knowledge of computers and Microsoft Office Suite, including Word and Excel; familiarity with Project, Visio, and JDE CMMS software is advantageous but not mandatory

Notice: Please be aware of fraudulent job postings and communications. EMCOR Group and its subsidiaries list open positions on official channels. Ensure the authenticity of any job-related correspondence.

EMCOR Group is an Equal Opportunity Employer/Veterans/Disabled, offering competitive salaries and comprehensive benefits.

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