Administrative Program Specialist

2 weeks ago

Newport, Rhode Island, United States Secretary of the Navy Offices (SECNAV) Full time
Overview

This announcement serves as a public notice to inform potential candidates about expected job openings. Applications will not be processed through this notice. Interested individuals must adhere to the instructions in the "Application Process" section to be considered. Actual vacancies may or may not be filled based on this notice.

This opportunity has an initial cut-off of 50 applicants.

Eligibility
  • Open to the general public

    U.S. Citizens, Nationals, or individuals with allegiance to the U.S.
Agency Clarification

U.S. CITIZENS ONLY

Key Responsibilities
  • Draft a diverse range of substantial written materials and communications related to the office's programs, including investigative and operational reports.
  • Compile case files for Special Agents and Investigators, ensuring files are organized, updated, and disposed of according to established policies.
  • Oversee the ordering, tracking, and inventory of office supplies, furniture, equipment, software, and maintenance agreements.
  • Engage in meetings and deliver briefings on analytical insights and suggestions.
  • Create and sustain reports as necessary.
Employment Conditions

  • Must be a U.S. Citizen.
  • Must be deemed suitable for federal employment.
  • Participation in the direct deposit pay program is mandatory.
  • New hires within the Department of the Navy must successfully complete the E-Verify employment verification process.
  • Retired military members seeking civilian roles within 180 days of retirement are subject to specific provisions.
  • Males born after a certain date must be registered for Selective Service.
  • Obtaining and maintaining an interim and/or final security clearance is required prior to starting the position.
  • Successful completion of a pre-employment drug screening is mandatory.
  • A valid U.S. driver's license is required.
Qualifications

GS-07: Candidates must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level in federal service or equivalent experience in the private or public sector. Specialized experience should include:

Providing administrative assistance, including support for personnel with data management, records oversight, and travel coordination.

Experience in preparing briefings and reports (e.g., project summaries, staff documents, manuals, and directives) to gather information and formulate clear recommendations both verbally and in writing.

Proficiency in utilizing specialized software (such as enterprise systems) for various management and program analysis tasks.

GS-05: Candidates must show at least one year of specialized experience at or equivalent to the GS-04 grade level in federal service or equivalent experience in the private or public sector. Specialized experience should include:

Experience in tracking records and referrals, ensuring timely processing of work. Utilizing automated software systems to generate reports, briefings, and administrative materials.

Experience may include paid and unpaid work, including volunteer roles through National Service programs, which can enhance critical competencies and skills relevant to paid employment.

Education Requirements

GS-05: Completion of a four-year degree program.

GS-07: One full year of graduate-level education or superior academic achievement.

Additional Information

This position is part of the Department of Defense Priority Placement Program.

Multiple vacancies may be filled.

A tentative job offer may be revoked if the selected candidate fails to meet pre-employment requirements.

Veteran's preference does not apply under this specific hiring authority. However, if claiming veteran's preference, supporting documentation must be submitted with the application.
  • Benefits

    A career with the U.S. government offers a comprehensive benefits package. As a federal employee, you and your family will have access to a variety of benefits designed to enhance your federal career.

    Eligibility for benefits depends on the type of position held and whether it is full-time, part-time, or intermittent. For specific benefits information, please contact the hiring agency.
Evaluation Process

Applicants will be assessed based on how well they meet the qualifications outlined above. To qualify for this position, your resume must clearly demonstrate relevant experience, education, knowledge, skills, and abilities necessary for the duties of the position. Your resume is the primary means for evaluating your qualifications, so it is important to be clear and specific when detailing your experience.

As vacancies arise, the Human Resources Office will review your resume to confirm eligibility and qualification requirements. You will be rated based on the information provided in your resume and any supporting documentation.

If selected, you may be required to submit additional supporting documents.

Inflating qualifications or experience may result in disqualification.

All qualification requirements must be satisfied before consideration for any vacancies.
  • Application Process

    Interested candidates must submit their resumes/application packages.

    All resumes must include work experience in month/date/year format, detailing starting and ending dates, and the number of hours worked per week.

    It is the applicant's responsibility to ensure that all information in their resume and documents is complete and accurate. Failure to submit a complete application package may result in disqualification.
Next Steps

Qualified candidates will be referred to the hiring manager. The selecting official may opt to conduct interviews.

Our evaluation will be based on the information provided, and verification of performance, suitability, and security information will be conducted as part of the employment offer process.

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