Marketing Operations Assistant
2 months ago
Job Summary
The Administrative Operations Coordinator will provide high-level administrative support to the Chief Marketing Officer (CMO) and the Marketing team. This role will oversee and manage the flow and exchange of information, streamline interactions, and facilitate initiatives on behalf of the Marketing team.
Key Responsibilities
- Maintain an accurate and detailed, multiple time zone calendar for the CMO
- Prioritize tasks and projects daily, monitor all documents and materials
- Draft internal and external communications and correspondence on behalf of the CMO
- Oversee the creation of briefing documents, including talking points, event briefings, etc.
- Help plan and coordinate internal and external meetings, team events, etc.
- Collaborate with other administrative assistants to coordinate schedules across teams
- Manage all travel arrangements and reservations for the CMO
- Track and reconcile monthly credit card statements
- Complete and submit timely expense reports
- Provide special project support to the CMO, liaising with other teams
- Assist with PowerPoint creation and editing
- Assist with Excel document creation and editing
- Assist with pulling and the dissemination of reports from various technologies as needed
- Assist with technology set up / troubleshooting for meetings
- Perform any other relevant duties as assigned
Requirements
- Bachelor's degree, preferred
- 2 years Marketing experience
- 3 years project coordination experience
- 3 years office coordination in an administrative role
- 3 years MS Office Suite, expense report completion, scheduling, etc
- Advanced Excel skills including document creation, pivot tables, formulas
- Advanced organizational skills
- Advanced scheduling and task accomplishment skills
- Member or attending an evangelical Christian church
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