Administrative Support Specialist
3 days ago
We are a leading law firm where professionals strive to achieve the highest standards of performance and success. The Practice Assistant provides high-quality administrative support to a team of lawyers and professionals in a fast-paced environment to effectively meet client needs.
Key Responsibilities:
Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
Draft routine correspondence, forms, and other documents under the supervision of a lawyer or professional.
Answer telephone calls and respond to routine questions from clients and staff members, or route calls to the appropriate lawyer or staff member.
Assist with managing lawyer's calendar by scheduling appointments, depositions, meetings, hearings, and closings.
Schedule domestic and foreign travel through the firm's travel system, including flights, hotels, and car rentals.
Track, organize, and process reimbursements, invoices, and check requests.
Run conflict checks, open new client matters, and draft engagement letters and other required documents, providing guidance to lawyers to ensure completed forms are submitted properly.
Open, prioritize, and distribute mail, coordinate mailings, deliveries, copying, and courthouse filings as needed.
Enter and manage work requests from lawyers in the workflow tool and complete tasks according to provided deadlines.
Perform routine filing, photocopying, scanning, compiling, and distributing of documents, identifying and coordinating available services provided by administrative departments such as office services, IT, word processing, accounting, billing, and records.
Operate independently to ensure complex assignments are completed accurately and on time, producing a high volume of work in a timely manner.
Perform clerical duties for non-legal departments as needed.
Qualifications:
4-5 years of experience supporting lawyers and paralegals with administrative or client-related tasks.
Advanced knowledge of Microsoft Office Suite.
Experience with Worksite/Filesite document management system.
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
Ability to work in a fast-paced environment, coordinating multiple competing tasks and demands.
Superb attention to detail, grammar, and punctuation, with the ability to articulate thoughts and effectively present new ideas and findings.
Experience with submitting application packets with proper government agency, including labor certification applications, and various business immigration filings with both consular posts and USCIS (e.g., E, L, TN, Adjustment of Status, Immigrant Visa).
Ability to manage immigration projects by using appropriate materials to set up new clients in immigration software.
Experience with preparing USCIS submissions, ensuring sufficient copies and scans of all materials submitted.
Understanding of maintaining the Request for Evidence (RFE) list and updating it as RFEs are received and responses are submitted.
Familiarity with immigration terminology and procedures.
Minimum Education:
Bachelor's Degree
Benefits:
We strive to promote a work environment where individuals have access to resources to be at their best both professionally and personally, including resources for health and well-being.
Below are some of the benefits we offer:Generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental, and vision plans, including coverage for domestic partners; life and AD&D insurance; short and long-term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with developmental disabilities and their caregivers.
Benefits may vary by position and office.Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status, or any other protected class.
-
Administrative Support Specialist
2 days ago
Nashville, Tennessee, United States Tommy Nobis Center Full timeJob Title: Administrative Support SpecialistAt Tommy Nobis Center, we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including mailroom and inventory control services.Key Responsibilities:Provide administrative...
-
Administrative Support Specialist
4 days ago
Nashville, Tennessee, United States Lorven Technologies Full timeJob Title: Administrative Support Specialist Location: Hybrid Job Duration: 8+ Months Contract Job Description: We are seeking an experienced Administrative Support Specialist to join our team at Lorven Technologies. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including data entry,...
-
Administrative Support Specialist
4 days ago
Nashville, Tennessee, United States Metro Nashville Public Schools Full timeJob Summary: We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Metro Nashville Public Schools. Key Responsibilities: • Provide administrative support to the school finance and payroll team • Coordinate and manage the position pool process • Ensure accurate and timely processing of payroll and benefits...
-
Administrative Support Specialist
1 day ago
Nashville, Tennessee, United States Aegis Sciences Corp Full timeJob OverviewAs an Administrative Support Specialist with Aegis Sciences Corporation, you will provide critical support to the Human Resources Team. Your responsibilities will include assisting with Recruiting, Training & Development, and other HR areas. Key Responsibilities:Support the Human Resources Team with administrative tasksAssist with Recruiting and...
-
Administrative Support Specialist
1 day ago
Nashville, Tennessee, United States Payentry and MPAY, Inc. Full timeWe are seeking an Administrative Support Specialist to join our team in Huntersville, North Carolina. As an Administrative Support Specialist, you will work closely with the CEO and other executives to support functions and mission-critical projects in a fast-paced and results-oriented environment.You will have the opportunity to work with cross-functional...
-
Administrative Support Specialist
1 month ago
Nashville, Tennessee, United States C&M Legal Search, LLC Full timeAdministrative Support Specialist **Job Summary** The Office Clerk is responsible for providing administrative support to the firm. Key responsibilities include scanning and processing legal mail, sorting and distributing incoming mail and packages, and preparing outgoing mail for shipment. The role involves maintaining accurate records of mail, answering...
-
Administrative Support Specialist
1 month ago
Nashville, Tennessee, United States Vanderbilt University Medical Center Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Vanderbilt University Medical Center. As a key member of our administrative staff, you will provide complex administrative support to our area with minimal guidance.Key ResponsibilitiesPerform a variety of administrative support tasks,...
-
Administrative Support Specialist
5 days ago
Nashville, Tennessee, United States Vanderbilt University Medical Center Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Vanderbilt University Medical Center. As a key member of our administrative staff, you will provide complex administrative support to our department with minimal guidance.Key ResponsibilitiesPerform a variety of administrative tasks, including...
-
Administrative Support Specialist
1 day ago
Nashville, Tennessee, United States Lorven Technologies Full timeJob Title: ClerkJob Summary: Lorven Technologies is seeking an administrative support specialist to assist with the transition from paper employee files to an electronic database.Key Responsibilities:* Conduct an audit and reorganization of all active/inactive employee files within the new system* Provide administrative support in the capacity of data entry*...
-
Administrative Support Specialist
4 days ago
Nashville, Tennessee, United States MSCCN Full timeJob Summary: We are seeking an Administrative Support Specialist to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including answering phones, greeting patients and families, inventory and purchasing, and compiling, coordinating and assisting in the collection,...
-
Administrative Support Specialist
1 day ago
Nashville, Tennessee, United States VGroup Inc Full timeJob Summary We are seeking an experienced Administrative Support Specialist to join our team at V Group Inc. The successful candidate will provide administrative support to our clients in the public sector, including state and federal contracts. Key Responsibilities:Provide administrative support to executives and other staff members, including routine...
-
Administrative Specialist
3 weeks ago
Nashville, Tennessee, United States GovernmentJobs Full timeJob SummaryThe Metro Public Health Department is seeking an Administrative Specialist to provide administrative, clerical, and record-keeping support to the Deputy Director of Health. This role requires a working knowledge of public agency processes and reporting structures.Key ResponsibilitiesProvide administrative support to the Deputy Director of...
-
Administrative Support Specialist
1 month ago
Nashville, Tennessee, United States Vanderbilt University Full timeJob SummaryThe Senior Administrative Specialist is a key member of the Office of the Provost team, responsible for providing administrative support and coordination for the day-to-day activities of the office. This role requires a high level of attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced...
-
Administrative Support Specialist
3 days ago
Nashville, Tennessee, United States LHH Recruitment Solutions Full timeJob OverviewLHH Recruitment Solutions is seeking a highly organized and detail-oriented Administrative Support Specialist to join our client in Nashville, TN. The ideal candidate will have experience managing calendars, coordinating travel, and creating correspondence.Key Responsibilities:Provide administrative support to the Executive team, including...
-
Nashville, Tennessee, United States (NAHT) Nashville Anti-Human Trafficking Coalition Full timeJob Title: Case Manager and Administrative SupportAre you passionate about making a meaningful impact in the lives of survivors of human trafficking? Do you have a strong background in case management and administrative support? We are seeking a highly skilled and compassionate individual to join our team as a Case Manager and Administrative Support at...
-
Administrative Support Specialist
4 weeks ago
Nashville, Tennessee, United States Rylem Staffing Full timeJob Title: Administrative Support IIIJob Type: ContractSite Type: Hybrid (Nashville, TN)Duration: 11 MonthsJob Overview:We are a customer-focused organization with a direct line of engagement with our vendors. We are seeking candidates with a strong passion for ownership and accountability to manage shipper performance and best practice adoption and control...
-
Administrative Support Specialist
5 days ago
Nashville, Tennessee, United States Herzing University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Herzing University. As an Administrative Assistant, you will provide administrative support to various departments, ensuring the smooth operation of our campus.Key ResponsibilitiesProvide administrative support to faculty, staff, and students,...
-
Administrative Support Specialist
5 days ago
Nashville, Tennessee, United States Siddons Martin Emergency Group, LLC Full timeJob SummaryThe Administrative Assistant position at Siddons Martin Emergency Group, LLC involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes communicating via phone and email...
-
Administrative Support Specialist
2 days ago
Nashville, Tennessee, United States Music City Recon Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our management team. The ideal candidate will have excellent communication skills, be proficient in QuickBooks Online, and have a strong understanding of accounting procedures.Key ResponsibilitiesProvide administrative support to...
-
Administrative Support Specialist
5 days ago
Nashville, Tennessee, United States Tax Management Associates Full timeAbout the RoleTax Management Associates is seeking a highly skilled and detail-oriented Administrative Professional to join our Audit Support team. As an Administrative Professional, you will play a critical role in supporting our auditors and taxpayers by providing exceptional administrative support and ensuring the smooth operation of our audit...
