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Administrative Support Specialist

1 month ago

Nashville, Tennessee, United States A-1 Appliance Co. Full time
Job OverviewA-1 Appliance Co. is seeking a highly skilled Receptionist/Administration Assistant to serve as the primary point of contact for our company. As the first face of our organization, you will be responsible for providing exceptional customer service, handling administrative tasks, and ensuring the smooth operation of our office.

Key Responsibilities
  • Answer phone calls with a friendly and professional demeanor, providing accurate information and resolving customer inquiries.
  • Retrieve and deliver overnight messages to the intended departments or recipients, ensuring timely communication.
  • Perform general office duties, including drafting correspondence, filing, and facility management, to maintain a well-organized and efficient work environment.
  • Prepare operational reports and schedules to guarantee accuracy and efficiency, supporting the success of our team.
  • Handle invoicing and sales reports, ensuring accurate and timely financial management.
  • Acquire and distribute store supplies, maintaining a well-stocked and organized workspace.
  • Monitor the facility to ensure it remains safe, secure, and well-maintained, upholding our company's standards.
  • Maintain a company-wide calendar, ensuring seamless coordination and communication.
  • Perform other duties as assigned by the Office Manager, demonstrating flexibility and adaptability.

Requirements
  • 3+ years of experience in office and/or customer service roles.
  • Strong attention to detail, solid organizational skills, and effective time management capabilities.
  • Outstanding written and verbal communication skills, with the ability to articulate complex information clearly.
  • Self-motivated with the ability to manage multiple priorities, working independently and as part of a team.
  • General computer proficiency, with the ability to learn and adapt to new software and systems.
  • A positive, upbeat, and cheerful attitude, with a strong commitment to delivering exceptional customer service.

Benefits and Perks
  • Monday to Friday schedule, with weekends and nights off.
  • Opportunities for growth and career advancement, supporting your professional development.
  • A great working environment, with a supportive and collaborative team.
  • A comprehensive health insurance program, ensuring your well-being and security.