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Administrative Coordinator

2 months ago

Greenville, Texas, United States GEUS Full time

Job Summary:

We are seeking a highly skilled and organized Administrative Assistant to join our team at GEUS. As an Administrative Assistant, you will provide exceptional support to our Customer Service Manager and Cable & Internet Manager by managing organizational tasks, facilitating effective communication, and assisting with special projects and events.

Key Responsibilities:

  • Perform a variety of administrative responsibilities, frequently confidential or complex in nature, in direct support of management to enhance their operating efficiency and/or achieve organizational objectives.
  • Process payroll, purchase requisitions, monthly P-Cards, and invoices for payment.
  • Provide administrative support to the Cable and Internet department as needed.
  • Assist in yearly contracts for Customer Service.
  • Assist in maintaining yearly inspections, Firetrol (alarms & sprinklers), Fire Extinguisher, Asbestos Air Sampling, and alarm permit.
  • Assist in monthly reporting for Customer Service and Cable/Internet department.
  • Assist with issues found on all equipment and building needs, including planning, scheduling, and developing corrective actions.
  • Assist in the development of the Customer Service and C&I Departmental budget.
  • Implement approved budget and monitor expenses to ensure they fall within budget.
  • Develop and maintain a spreadsheet of invoices and procedures processed monthly.
  • Prepare mail and invoices for daily mail run.
  • Operate office equipment, including PC, printer, calculator, copier, and fax.
  • Order and maintain office supplies and janitorial supplies.
  • Perform other duties as assigned.

Requirements:

  • High school diploma or equivalent.
  • Proficiency in Word, Excel, and Incode software a plus.
  • Knowledge of routine office operations.
  • Good typing and computer skills.
  • Able to communicate well and work with minimal supervision.
  • Ability to multi-task on multiple projects.