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Project Management Specialist

2 months ago

Oakbrook Terrace, Illinois, United States Graycor Full time

Role Overview:

The Project Coordinator plays a crucial role in providing essential operational assistance to various projects and teams. This position can involve direct participation in project teams or fulfilling specific tasks as needed.

Key Responsibilities:

  • Project Engineering Support:
    • Initiate new project configurations within project management tools.
    • Establish and maintain the document control system for projects.
    • Oversee or facilitate the Request for Information (RFI) process.
    • Compile and manage logs for submittals and procurement.
    • Evaluate, authorize, and process submittals and shop drawings.
    • Coordinate material procurement, including site visits for updates on fabrication and procurement status.
    • Generate and disseminate documentation to uphold quality standards.
    • Produce and circulate documentation to ensure safety compliance.
    • Develop and distribute punchlists.
    • Assist in or lead project closeout activities.
  • Project Management Assistance:
    • Draft scopes of work for subcontractors.
    • Maintain and update meeting minutes.
    • Review bulletins and prepare narratives for scope modifications.
    • Distribute relevant bulletins.
    • Follow up on Construction Change Notices and pricing from subcontractors.
    • Assemble pricing for Construction Change Notices and draft necessary documentation.
    • Issue and track subcontractor Statements of Account.
    • Support management of Extra Work Tickets.
    • Prepare change orders for subcontractors.
    • Submit drafted documents to the Project Manager for review and approval.
    • Provide mentorship to Project Engineers.
    • Engage in Continuous Improvement initiatives.

Qualifications:

  • Bachelor's degree in construction management, engineering, or a related field.
  • 1 to 3 years of experience in commercial construction, particularly in sectors such as retail, entertainment, logistics, manufacturing, hospitality, or office environments.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Familiarity with project management software (e.g., Procore, Sage, CMC, Contract Manager, Plans and Specs, Constructware, SharePoint, Viewpoint).
  • Experience with estimating software (e.g., Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) is advantageous but not mandatory.
  • Exceptional attention to detail, organizational skills, and the capacity to manage multiple priorities effectively.
  • Demonstrates a proactive attitude and a strong desire to support a diverse range of initiatives.
  • Ability to communicate professionally and effectively with colleagues and management.