Senior Executive Assistant

1 week ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time

Overview:

A prestigious investment firm is seeking a meticulous and organized individual to enhance its Finance team. This position provides a unique opportunity to work closely with top executives, including direct collaboration with the Chief Administrative Officer and Group CFO. The ideal candidate will excel in a cooperative setting, engaging with various team members, investors, and external service providers. This role is pivotal in supporting the firm's financial operations while offering a competitive salary package.

Key Responsibilities:

  • Oversee the scheduling, manage expense reports, and coordinate travel logistics for the Chief Administrative Officer and Group CFO.
  • Serve as a primary contact for investor inquiries and efficiently manage information requests.
  • Contribute actively to the budgeting process and assist in reconciling bank accounts.
  • Manage the Accounts Payable process, including invoice handling, deposits, and vendor communications.
  • Provide essential support for tax submissions and ensure prompt resolution of tax-related notices.
  • Handle all incoming correspondence regarding tax, banking, and financial issues.
  • Maintain and regularly update Excel tracking sheets to assist the Finance and Accounting team.

Qualifications:

  • Exceptional attention to detail and outstanding organizational capabilities.
  • Dependable, punctual, and dedicated to maintaining the highest standards of professionalism.
  • Proficient in Microsoft Outlook, with demonstrated experience in managing calendars.
  • Comfortable utilizing Microsoft Excel for various tasks.
  • Strong multitasking abilities, with a knack for prioritizing tasks and executing them effectively.
  • Excellent analytical and communication skills.
  • Prior experience in Finance, Accounting, Private Equity, or Legal sectors is preferred, along with a solid grasp of bookkeeping and accounting principles.

P-5

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