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Senior Executive Assistant

2 months ago

Chicago, Illinois, United States The Larko Group Full time

Senior Executive Assistant to the President and CEO

We are seeking a dedicated and detail-oriented professional to serve as the Senior Executive Assistant to the President and CEO in a mission-driven nonprofit organization. The ideal candidate will exhibit exceptional organizational skills and a proactive approach to managing daily operations, coordinating essential meetings, and acting as a reliable liaison with stakeholders to ensure effective communication throughout the organization.

This role encompasses a variety of responsibilities beyond standard administrative tasks, including supporting strategic initiatives, contributing to decision-making processes, and embodying the core values of empathy, service, and community engagement that define our organization.

Key Responsibilities

  • Deliver high-level administrative assistance to the President and CEO, including the management of schedules, appointments, and travel logistics.
  • Draft and refine correspondence, communications, presentations, and various documents.
  • Act as a liaison between the President and CEO and both internal and external stakeholders, ensuring clear communication and efficient workflows.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Organize meetings, events, and executive off-site sessions, overseeing logistics and follow-up tasks.
  • Assist in the preparation of reports, proposals, and materials for board meetings.
  • Anticipate the needs of the President and CEO and proactively address them to facilitate smooth daily operations.
  • Manage special projects and initiatives as directed by the President and CEO, contributing to strategic planning and execution.

Qualifications

A Bachelor’s degree and prior experience as an Executive Assistant are preferred.

  • Proven ability to efficiently manage multiple tasks, priorities, and schedules.
  • Excellent written and verbal communication skills for effective stakeholder interaction.
  • Strong proficiency in managing time-sensitive tasks and meeting deadlines.
  • High level of integrity in handling sensitive information.
  • Proficiency in Microsoft Office Suite, with a strong emphasis on Excel.
  • Ability to foresee potential issues and provide innovative solutions in a dynamic environment.
  • A meticulous eye for detail in documentation, scheduling, and communication.
  • Capacity to build strong relationships and collaborate effectively across all organizational levels.
  • Flexibility to adapt to changing priorities and embrace new challenges.

The Larko Group is a premier Staffing & Recruiting firm specializing in a range of roles including Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.