Senior Executive Assistant

2 weeks ago


Chicago, Illinois, United States Team Recruiter Canada Full time
Job Overview

Our esteemed banking client is in search of a Senior Executive Assistant with Banking Experience.

Contract Duration: 6 months with potential for extension or permanent placement.

Location: Chicago, IL – Onsite.

Working Hours: Monday to Friday, 8:30 AM – 5:00 PM EST.

Line of Business: Commercial Real Estate.


ROLE SUMMARY:

This position is designed to provide comprehensive support to the Commercial Real Estate division within the bank. The successful candidate will have the opportunity to work within a well-established institution and collaborate with various teams, fostering skill development and professional growth.


KEY RESPONSIBILITIES:

• Organizing intricate travel itineraries (both domestic and international).

• Document photocopying and binding.

• Processing expense reports.

• Data entry tasks in Salesforce.

• Maintaining databases.

• Creating and modifying documents using MS Office.

• Overseeing supplier interactions for office supplies and technology.

• Establishing and managing both physical and digital filing systems.

• Engaging with team members and supporting approximately 25-30 individuals daily.

• Executing Microsoft Excel projects.

• Updating and organizing SharePoint sites.

• Facilitating employee onboarding and offboarding processes.

• Managing resources related to office supplies, facilities, and technology.


ESSENTIAL QUALIFICATIONS:

• 2-4 years of administrative experience in a dynamic environment.

• Relevant administrative experience within a corporate setting.

• Proficient in Outlook, Word, and Intermediate Excel and PowerPoint (2010).


• Strong background in expense report completion, travel arrangements (both domestic and international), and calendar management.

• Experience in organizing meetings and conferences.

• Ability to manage multiple calendars effectively in Outlook.

• Previous experience in event planning.

• Excellent verbal and written communication skills.


PREFERRED QUALIFICATIONS:

• Familiarity with Customer Relationship Management (CRM) tools such as Salesforce.

• Prior corporate experience.

• Experience with database-related projects.

• Background in the banking sector.

• University degree.


IMPORTANT SOFT SKILLS:

• Proactive and adaptable.

• Strategic thinker.

• Exceptional customer service and interpersonal skills.

• Professional demeanor with strong attention to detail.

• Ability to multitask effectively.

• Capacity to work independently and collaboratively while managing time efficiently.

• Strong organizational skills with the ability to maintain confidentiality.

Please note that this is the most current version of the job description available. Additional information may be provided during the client interview process.

Company Overview

Team Recruiter Canada specializes in staffing and recruitment services for Fortune 500 companies and emerging growth firms across the USA and Canada. Our team of consultants and account representatives collaborates closely with clients to deliver tailored recruitment solutions.



  • Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    A leading firm in the Consumer Packaged Goods sector is on the lookout for a proactive Senior Executive Assistant to facilitate the smooth operation of the executive office. This role is ideal for an individual who possesses a welcoming demeanor, high energy, and a keen eye for detail. The position offers a competitive salary range based on experience.Key...


  • Chicago, Illinois, United States Watson Dwyer Inc. Full time

    Senior Executive Assistant PositionAre you a seasoned Executive Assistant with a proven history of providing support to top-tier executives? Do you possess experience in consulting, finance, or similar corporate sectors? If you are prepared to elevate your professional journey, we present an exceptional opportunity with Watson Dwyer Inc.Position Overview:We...


  • Chicago, Illinois, United States The Larko Group Full time

    Senior Executive Assistant to the President and CEOWe are seeking a dedicated and detail-oriented professional to serve as the Senior Executive Assistant to the President and CEO in a mission-driven nonprofit organization. The ideal candidate will exhibit exceptional organizational skills and a proactive approach to managing daily operations, coordinating...


  • Chicago, Illinois, United States The Larko Group Full time

    Senior Executive Assistant to the President and CEOWe are seeking a dedicated and detail-oriented professional to serve as the Senior Executive Assistant to the President and CEO within a mission-driven nonprofit organization. The successful candidate will be exceptionally organized and proactive, responsible for managing daily schedules, coordinating...


  • Chicago, Illinois, United States Korn Ferry Executive Search Full time

    Position: Senior Executive for Operations and Revenue ManagementCompany: Korn Ferry Executive SearchLocation: RemoteAbout the Company:Korn Ferry Executive Search is a prominent global recruitment firm specializing in connecting top-tier talent with leading organizations across various sectors. With a commitment to excellence, Korn Ferry provides tailored...


  • Chicago, Illinois, United States Mack & Associates Full time

    Mack & Associates is in search of a highly skilled and detail-oriented Executive Assistant to provide comprehensive support to one of our senior executives. This role is pivotal in ensuring the executive's schedule is managed efficiently, enabling them to focus on strategic objectives and daily operations. The position is hybrid, offering flexibility in work...


  • Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    A leading firm in the Consumer Packaged Goods sector is in search of a dedicated Executive Coordinator to support its leadership team in maintaining an organized and efficient office environment. This position is ideal for individuals who are detail-oriented, energetic, and possess a welcoming demeanor. The role offers a competitive salary range of $60-70k,...


  • Chicago, Illinois, United States Regal Rexnord Corp Full time

    Position: Senior Executive Assistant to the EVP & President, Automation & Motion Control (AMC)Reporting To: EVP & President, Automation & Motion Control (AMC)Location: Rosemont, ILSchedule: Primarily on-site with flexible remote optionsRole Overview:This position acts as the primary administrative collaborator to the EVP & President of the Automation &...


  • Chicago, Illinois, United States We Place People Executive Search Firm Full time

    Job OverviewSenior Technical Sales ExecutiveWe are seeking a highly skilled and accomplished Senior Technical Sales Executive to join our dynamic team. This role is ideal for an individual with a strong background in cutting-edge technology, particularly in artificial intelligence and cloud solutions. The successful candidate will embody professionalism and...


  • Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is in search of a highly skilled and professional Senior Executive Coordinator to enhance our executive team's productivity. This role involves providing comprehensive support to a leading executive, ensuring efficient calendar management and adherence to daily objectives and deadlines. The ideal candidate will thrive in a dynamic...


  • Chicago, Illinois, United States Insight Global Full time

    Insight Global is seeking a detail-oriented Senior Executive Coordinator to support their client in a dynamic corporate setting. This position will assist the Vice President of Auto Insurance along with other senior leadership members, ensuring their daily operations run smoothly. The ideal candidate will be a highly organized and proactive individual,...


  • Chicago, Illinois, United States myGwork - LGBTQ+ professionals & allies Full time

    Company OverviewThis inclusive employer is a proud member of myGwork – the largest global platform for the LGBTQ+ business community.Position SummaryAs a Senior Executive Administrator for the leadership team at JLL Work Dynamics, you will be instrumental in driving the successful expansion of our operations. Your role will involve providing comprehensive...


  • Chicago, Illinois, United States WPP Group Full time

    About UsWPP Group is a global leader in brand consulting and design, dedicated to creating impactful brand experiences. We are committed to connecting business strategies with brand narratives, fostering a collaborative environment that drives innovation and excellence.Your RoleWe are seeking a Senior Executive Coordinator to enhance our executive team's...


  • Chicago, Illinois, United States Keller Executive Search Full time

    About the RoleWe are seeking an experienced Assistant Director of Finance to join our team at Keller Executive Search. As a key member of our organization, you will be responsible for overseeing the financial operations of our clients and providing strategic financial guidance to senior management.Key ResponsibilitiesFinancial Planning and Analysis: Develop...


  • Chicago, Illinois, United States Javen Technologies Full time

    Job Title: Executive AssistantJob Summary:Javen Technologies is seeking a highly skilled and organized Executive Assistant to provide administrative support to our team. As an Executive Assistant, you will be responsible for providing exceptional customer service, managing calendars, coordinating travel arrangements, and performing various administrative...

  • Executive Assistant

    5 days ago


    Chicago, Illinois, United States Archdiocese of Chicago Full time

    The Archdiocese of Chicago is a leading non-profit organization serving over 2.2 million Catholics. As a key member of the Office of the Vicar General, the Senior Administrative Assistant plays a critical role in supporting the Office of Extern and International Priests and the Office for Religious.Key Responsibilities:Administrative Support: Provide...


  • Chicago, Illinois, United States Marillac Stt Family Services Inc Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Executive Officer (CEO). The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and events, and providing high-level administrative support to the CEO and other senior staff members.Key...


  • Chicago, Illinois, United States Hilton Worldwide Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Sous Chef to join our culinary team at Hilton Worldwide. As a key member of our leadership team, you will be responsible for assisting the Executive Chef in the direction and oversight of all culinary operations.Key ResponsibilitiesAssist the Executive Chef in the preparation and production...


  • Chicago, Illinois, United States Hilton Worldwide Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Sous Chef to join our culinary team at Hilton Worldwide. As a key member of our leadership team, you will be responsible for assisting the Executive Chef in the direction and oversight of all culinary operations.Key ResponsibilitiesAssist the Executive Chef in the preparation and production...

  • Executive Assistant

    6 days ago


    Chicago, Illinois, United States JLL Full time

    Job SummaryJLL is seeking an experienced Executive Assistant to provide high-level administrative support to our CFO and Markets Advisory team. This role will be responsible for coordinating travel, managing calendars, and ensuring seamless execution of administrative tasks.Key ResponsibilitiesProvide senior-level executive administrative support, including...