Senior Executive Assistant
2 weeks ago
Our esteemed banking client is in search of a Senior Executive Assistant with Banking Experience.
Contract Duration: 6 months with potential for extension or permanent placement.
Location: Chicago, IL – Onsite.
Working Hours: Monday to Friday, 8:30 AM – 5:00 PM EST.
Line of Business: Commercial Real Estate.
ROLE SUMMARY:
This position is designed to provide comprehensive support to the Commercial Real Estate division within the bank. The successful candidate will have the opportunity to work within a well-established institution and collaborate with various teams, fostering skill development and professional growth.
KEY RESPONSIBILITIES:
• Organizing intricate travel itineraries (both domestic and international).
• Document photocopying and binding.
• Processing expense reports.
• Data entry tasks in Salesforce.
• Maintaining databases.
• Creating and modifying documents using MS Office.
• Overseeing supplier interactions for office supplies and technology.
• Establishing and managing both physical and digital filing systems.
• Engaging with team members and supporting approximately 25-30 individuals daily.
• Executing Microsoft Excel projects.
• Updating and organizing SharePoint sites.
• Facilitating employee onboarding and offboarding processes.
• Managing resources related to office supplies, facilities, and technology.
ESSENTIAL QUALIFICATIONS:
• 2-4 years of administrative experience in a dynamic environment.
• Relevant administrative experience within a corporate setting.
• Proficient in Outlook, Word, and Intermediate Excel and PowerPoint (2010).
• Strong background in expense report completion, travel arrangements (both domestic and international), and calendar management.
• Experience in organizing meetings and conferences.
• Ability to manage multiple calendars effectively in Outlook.
• Previous experience in event planning.
• Excellent verbal and written communication skills.
PREFERRED QUALIFICATIONS:
• Familiarity with Customer Relationship Management (CRM) tools such as Salesforce.
• Prior corporate experience.
• Experience with database-related projects.
• Background in the banking sector.
• University degree.
IMPORTANT SOFT SKILLS:
• Proactive and adaptable.
• Strategic thinker.
• Exceptional customer service and interpersonal skills.
• Professional demeanor with strong attention to detail.
• Ability to multitask effectively.
• Capacity to work independently and collaboratively while managing time efficiently.
• Strong organizational skills with the ability to maintain confidentiality.
Please note that this is the most current version of the job description available. Additional information may be provided during the client interview process.
Company OverviewTeam Recruiter Canada specializes in staffing and recruitment services for Fortune 500 companies and emerging growth firms across the USA and Canada. Our team of consultants and account representatives collaborates closely with clients to deliver tailored recruitment solutions.
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