Senior Executive Assistant

2 weeks ago


Chicago, Illinois, United States The Larko Group Full time

Senior Executive Assistant to the President and CEO

We are seeking a dedicated and detail-oriented professional to serve as the Senior Executive Assistant to the President and CEO within a mission-driven nonprofit organization. The successful candidate will be exceptionally organized and proactive, responsible for managing daily schedules, coordinating essential meetings, and acting as a reliable liaison with stakeholders to ensure effective communication throughout the organization. In addition to administrative responsibilities, this role will involve supporting strategic initiatives, participating in decision-making processes, and exemplifying the organization's core values of empathy, service, and community involvement.

Key Responsibilities

  • Deliver high-level administrative assistance to the President and CEO, including overseeing schedules, appointments, and travel logistics.
  • Draft and refine correspondence, communications, presentations, and various documents.
  • Act as a communication bridge between the President and CEO and both internal and external stakeholders, ensuring smooth information flow and operational efficiency.
  • Handle confidential and sensitive information with utmost discretion and professionalism.
  • Organize meetings, events, and executive retreats, managing all logistical aspects and follow-up activities.
  • Support the preparation of reports, proposals, and materials for board meetings.
  • Anticipate the needs of the President and CEO, proactively addressing them to facilitate seamless daily operations.
  • Manage special projects and initiatives as assigned by the President and CEO, contributing to strategic planning and implementation.

Qualifications

A bachelor's degree and relevant experience as an Executive Assistant are preferred.

  • Proven ability to juggle multiple tasks, priorities, and schedules effectively.
  • Outstanding written and verbal communication skills for productive interactions with stakeholders.
  • Expertise in managing time-sensitive tasks and adhering to deadlines.
  • High integrity in handling confidential information.
  • Proficiency in Microsoft Office Suite, with advanced skills in Excel.
  • Capability to foresee challenges and offer innovative solutions in a dynamic environment.
  • Strong attention to detail in documentation, scheduling, and communication.
  • Ability to cultivate strong relationships and collaborate across all organizational levels.
  • Adaptability to manage shifting priorities and embrace new challenges.

The Larko Group is a leading Staffing & Recruiting firm based in Chicago, specializing in a wide range of positions including Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.



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