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Senior Executive Assistant

2 months ago

Chicago, Illinois, United States Mack & Associates Full time

Mack & Associates is in search of a highly skilled and detail-oriented Executive Assistant to provide comprehensive support to one of our senior executives. This role is pivotal in ensuring the executive's schedule is managed efficiently, enabling them to focus on strategic objectives and daily operations. The position is hybrid, offering flexibility in work arrangements.

Key Responsibilities:

  • Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as the main liaison between the executive and both internal and external stakeholders.
  • Organize and facilitate meetings, preparing agendas, documenting minutes, and tracking follow-up actions.
  • Oversee travel logistics, including booking flights, accommodations, and transportation.
  • Maintain and organize confidential documents and records.
  • Assist in the planning and execution of special projects and initiatives.
  • Coordinate company events, meetings, and conferences.
  • Develop and nurture relationships with key stakeholders.
  • Enhance communication and collaboration across departments.
  • Prepare and manage the executive's expenses and budgets.
  • Address ad-hoc tasks with a proactive and solution-focused mindset.
  • Handle sensitive information with the highest level of discretion.

Qualifications:

  • 5-10 years of experience as an Executive Assistant.
  • Experience in private equity or financial services is essential.
  • Proficient in Microsoft Office Suite.
  • Excellent verbal and written communication skills.
  • Highly organized with exceptional attention to detail.
  • A collaborative team player who is willing to provide support as needed.
  • Confident in client-facing situations.

This position offers a competitive salary range, commensurate with experience.