Operations and Administrative Manager

3 weeks ago


Pittsburgh, Pennsylvania, United States Techstra Solutions Full time

About the Role

We are seeking an experienced Office Manager to join our team in Pittsburgh's Squirrel Hill area. This role is ideal for someone who enjoys administrative work and has strong organizational skills.

Key Responsibilities

  • Daily Operations: Oversee the daily office operations, ensuring all administrative tasks are completed efficiently and effectively.
  • Scheduling Coordination: Coordinate scheduling, setting up meetings based on availability for both internal and external stakeholders.
  • HR Support: Assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting, and onboarding activities.
  • Documentation Creation: Create or revise documents, reports, and databases, including consulting profiles, policies, contractual artifacts, and various reports/databases.
  • Organizational Development: Organize internal resources, building out and maintaining processes to keep files and office supplies organized and easily accessible.
  • Project Management: Prioritize and manage multiple projects/tasks simultaneously, following through on issues in a timely manner.
  • Executive Support: Provide administrative and personal support to two company principals, including correspondence, scheduling meetings, and personal errands.

Requirements

  • 3+ Years' Experience: 3+ years of experience supporting at the executive level.
  • Strong Organizational Skills: Strong organizational, communication, and time-management skills.
  • Microsoft Office Proficiency: Strong proficiency in Microsoft Office, SharePoint, especially MS Excel and PowerPoint.
  • Process Automation: Experience with Microsoft PowerBI and other process automation and data integration tools.
  • Problem-Solving Skills: Proven ability to work in a fast-paced environment, resourcefulness, creativity, and problem-solving skill set.

Location: Must reside close to Pittsburgh East neighborhoods (expected to be in Squirrel Hill office daily).

Salary Range: $70,000 - $90,000 per year, depending on experience.



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