Administrative Assistant

2 weeks ago


Ann Arbor, Michigan, United States Immigration Law PLLC Full time
Job Description

We are seeking a highly skilled and organized Administrative Assistant to join our team at Immigration Law PLLC. As a Receptionist Fluent in Spanish, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.

Key Responsibilities:

  • Greet and welcome clients in a professional manner, ensuring a positive first impression of our firm.
  • Create intake for new clients and direct them to the appropriate attorney or paralegal.
  • Answer and screen incoming calls, ensuring that clients receive timely and accurate information.
  • Maintain a tidy and organized reception area, with all necessary stationery and materials.
  • Provide basic and accurate information to clients in person and via phone or email.
  • Assist in receiving, sorting, and distributing daily mail and deliveries.
  • Update calendars and schedules for clients and staff.
  • Perform other clerical duties as needed, such as filing, photocopying, transcribing, and faxing.

Requirements and Skills:

  • Proven work experience as an Administrative Assistant, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite.
  • Hands-on experience with office equipment, such as fax machines and printers.
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.

Benefits:

We offer a competitive starting salary of $15 - $25 per hour (based on experience) and a comprehensive benefits package, including top-tier health insurance, dental, vision, 401(k) plan, paid time off, free on-site parking, and professional development opportunities.

Relocation Assistance:

We are willing to assist with relocation for a well-qualified candidate.



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