Administrative Assistant Sr

4 weeks ago

Ann Arbor, Michigan, United States University of Michigan Health System Full time
Job Summary

The University of Michigan Clinical Simulation Center (UMCSC) is seeking candidates for the position of Administrative Assistant Sr. The UMCSC is an innovative instructional environment and learning laboratory providing challenging, immersive simulation training for physicians, nurses and other health care professionals at the University of Michigan. As part of the Department of Learning Health Sciences, the UMCSC plays an integral role in leading change through innovative and effective education and establishing assessment methodologies used in clinical care. The mission of the Clinical Simulation Center is to advance best practices in healthcare education and improve patient safety through the development of effective simulation-based instruction, robust assessment, and rigorous research.

This position will serve as Administrative Assistant supporting faculty and staff of the Clinical Simulation Center, and American Heart Association (AHA) educational courses: Advanced Cardiac Life Support (ACLS) and Pediatric Advanced Life Support (PALS).

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Provide administrative and technical support to the UMCSC and AHA program including, but not limited to:
  • 50% - Schedule activities in the UMCSC including simulators, equipment and space to accommodate multiple concurrent events and work closely with other UMCSC staff to assure high quality client service.
  • 25% - Provide clerical duties including, but not limited to, answering phones and emails, distributing AHA course material, maintaining the AHA database to include registration and payment history for participants, maintain course availability online as courses are filled, canceled or added, email AHA confirmations and reminders, assist with the preparation of all course materials and post course materials for the registrants, prepare materials for instructors, check in/out registrants, serve as a facilitator for client interactions, assist with ordering and receiving supplies, and participate in special projects, as required.
  • 15% - Assist with the assembly/disassembly of equipment, furniture, simulators, instruments and accessories. Assist with transport of simulators, audio visual and other equipment, instruments and supplies to various locations on the main UMHS campus and off-site locations.
  • 5% - Financial
    • Process Concur reports, approve Marketsite carts, Process Cash deposits (credit card / checks) generate PO payment
  • 5% other duties as assigned
    • Accommodate a flexible shift schedule to support the educational programs hosted by the UMCSC. Assigned shifts are primarily days, but occasional weekend or evening shifts may be required.
    • Represent the UMCSC and the department to other university personnel and outside contacts.
    • Request ID card reader access for students, property disposition
    • Ordering Catering for special events
    • Make Travel arrangements
    • Declaration of Surplus (Property disposition)
    • Process Scheduleon requests
    • Support Faculty
Required Qualifications*
  • A highschool diploma or equivalent and four or more years of experience.
  • Familiarity with medical terminology.
  • Demonstrated commitment to service excellence.
  • A service-oriented attitude and the ability to interact and engage with the public.
  • Exceptional organizational, written and verbal communication skills.
  • Exceptional interpersonal skills and the ability to work independently with minimal supervision.
  • Computer and basic networking knowledge (Win2000, XP, Windows 7, Mac OS, MS Office).
  • Must have the physical ability to move equipment, furniture and lift over 25 lbs.
Desired Qualifications*
  • Some technical background with strong computer-based knowledge, including trouble shooting software and hardware. Experience in a clinical setting.
Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

  • Administrative Assistant Inter

    2 months ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.Responsibilities*Meeting Support Assist with scheduling meetings (ie. staff meetings,...

  • Administrative Assistant

    7 hours ago

    Ann Arbor, Michigan, United States Hair Club Full time

    **Job Summary**We are seeking a highly skilled and motivated Administrative Assistant to join our team at Hair Club. As an Administrative Assistant, you will be responsible for providing exceptional support to our clients and team members.**Key Responsibilities:**Facilitate new client and existing member flowCommunicate important details across all...

  • Development Assistant Sr

    4 weeks ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    How to ApplyA cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.Job SummaryProvide high level support to a team of development professionals in...

  • Administrative Assistant

    7 days ago

    Ann Arbor, Michigan, United States Immigration Law PLLC Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant to join our team at Immigration Law PLLC. As a Receptionist Fluent in Spanish, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Greet and welcome clients in a professional manner,...

  • Executive Assistant Sr Hlth

    11 hours ago

    Ann Arbor, Michigan, United States University of Michigan Full time

    About the RoleThe University of Michigan is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chair of the Department of Emergency Medicine. This is a unique opportunity to join a world-class academic health system and contribute to the creation of the future of emergency care.Key ResponsibilitiesProvide...

  • Administrative Assistant

    7 days ago

    Ann Arbor, Michigan, United States Immigration Law PLLC Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant to join our team at Immigration Law PLLC. As a Receptionist Fluent in Spanish, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Greet and welcome clients in a professional manner,...

  • Security Assistant

    2 days ago

    Ann Arbor, Michigan, United States VETERANS HEALTH ADMINISTRATION Full time

    Job SummaryThis position serves as the Security Assistant for the Veterans Health Administration, a leading healthcare organization dedicated to providing exceptional care to our nation's veterans. As a key member of our team, you will play a critical role in ensuring the safety and security of our facilities and patients.Key ResponsibilitiesPhysical...

  • Administrative Coordinator

    5 days ago

    Ann Arbor, Michigan, United States Rehmann Full time

    Unlock Your Potential with RehmannAt Rehmann, we're dedicated to helping our associates achieve their career goals and reach their fullest potential. As an Administrative Assistant, you'll play a pivotal role in supporting our department leaders and contributing to the Firm's success.Key Responsibilities:Provide high-level clerical and administrative support...

  • Intermediate Systems Administrator

    1 week ago

    Ann Arbor, Michigan, United States University of Michigan Full time

    Overview The University of Michigan's College of Literature, Science, and the Arts is seeking a Systems Administrator to enhance a diverse team committed to advancing educational and research initiatives. This role involves collaborating with the Infrastructure team to manage Windows Servers and Services both proactively and reactively. Responsibilities...

  • Intermediate Systems Administrator

    5 days ago

    Ann Arbor, Michigan, United States University of Michigan Full time

    Overview The University of Michigan's College of Literature, Science, and the Arts is seeking a dedicated Systems Administrator to enhance our diverse team of professionals committed to advancing educational and research initiatives. In this role, you will collaborate with the Infrastructure team to effectively manage Windows Servers and Services, both...

  • Administrative Support Specialist

    5 days ago

    Ann Arbor, Michigan, United States Retirement Income Solutions Full time

    Job OverviewPosition Title: Administrative Support Specialist at Retirement Income Solutions Retirement Income Solutions is a reputable, independent Registered Investment Advisor situated in Ann Arbor, Michigan. Established over three decades ago, our firm is grounded in the belief that client relationships should be nurtured through trust, integrity, and...

  • Intermediate Systems Administrator

    1 week ago

    Ann Arbor, Michigan, United States University of Michigan Full time

    Overview The University of Michigan's College of Literature, Science, and the Arts is seeking a dedicated Systems Administrator to support the advancement of educational and research initiatives. This role involves collaborating with the Infrastructure team to effectively manage Windows Servers and Services, ensuring both proactive and reactive support....

  • Administrative Support Specialist

    5 days ago

    Ann Arbor, Michigan, United States Probility Therapy Services Full time

    Job OverviewWe are seeking a dedicated Administrative Support Specialist to enhance our operational efficiency at Probility Therapy Services. This role is ideal for individuals who thrive in a dynamic environment and are passionate about providing exceptional support.Key Responsibilities:Manage front desk operations and ensure a welcoming atmosphere for...

  • Administrative Leadership Fellow

    2 weeks ago

    Ann Arbor, Michigan, United States Michigan Medicine Full time

    Position OverviewApplication ProcessWe invite candidates to submit their applications, which should include a current resume, a personal statement outlining career aspirations, and three letters of recommendation. All application materials must be submitted by the specified deadline.Role SummaryThe Administrative Leadership Fellow will report directly to the...

  • Administrative Coordinator

    2 weeks ago

    Ann Arbor, Michigan, United States Food & Beverage Franchise Company Full time

    Job DescriptionBenefits:Competitive salaryDental insuranceEmployee discountsHealth insurancePaid time offTraining & developmentVision insuranceADMINISTRATIVE COORDINATORLOCATION: RemoteWEBSITE: Why Join Our Team?We are a dynamic and growing company in the food and beverage franchise sector, dedicated to providing exceptional service and high-quality...

  • Junior System Administrator

    2 months ago

    Ann Arbor, Michigan, United States A2 Hosting Full time

    A2 Hosting is currently seeking a Jr. System Administrator to join our team The Jr. System Administrator will be responsible for monitoring server stability and assisting with investigating and solving internal technical issues to enhance the customer experience of our clients. Working closely with a team of passionate professionals and leaders, the Junior...

  • Administrative Manager Associate

    4 weeks ago

    Ann Arbor, Michigan, United States University of Michigan Health System Full time

    Job Summary This full-time (1.0 FTE) position is dedicated to managing Michigan Medicine?s participation in the 340B Drug Purchasing Program. The 340B Program Manager will assist the 340B Program Assistant Director with monitoring the Programs compliance and optimizing savings capture. This position will provide day-to-day oversight and management of 340B...

  • Contracts Administrator

    2 months ago

    Ann Arbor, Michigan, United States Consumers Energy Full time

    NorthStar Clean Energy owns and operates independent power generating plants, natural gas assets and an energy marketing group for the non-utility segment. We are proud of our strong history of reliably serving our utility, municipal, commercial and industrial customers. To learn more about NorthStar Clean Energy, NorthStar Clean EnergyThis position is with...

  • Administrative Support Specialist

    3 days ago

    Ann Arbor, Michigan, United States Rydberg Technologies Full time

    Job DescriptionRydberg Technologies, a pioneering research and development company, is seeking a highly organized and proactive Executive Assistant to support our CEO and executive team.This role offers the opportunity for growth and the potential to transition into a full-time position.Position Overview:The Executive Assistant to the CEO will provide...

  • C-Suite Administrative Professional

    5 days ago

    Ann Arbor, Michigan, United States Zomedica Full time

    Executive Assistant - Operations SupportZomedica, a leading animal health company, is seeking a highly skilled Executive Assistant to provide exceptional support to our leadership team.Key Responsibilities:Operational Support: Provide administrative support to ensure the efficient operation of the organization, acting as a liaison between executives and...