Executive Assistant

6 days ago

Hauppauge, New York, United States CN Guidance and Counseling Services Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at CN Guidance and Counseling Services. As an integral member of our administration team, you will provide exceptional support to our senior management level, ensuring efficient office operations and contributing to the success of our organization.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to ensure seamless office operations, including preparing meeting agendas, resolutions, and meeting notes.
  • Document Preparation: Draft and edit email, letters, reports, and other documents, utilizing strong writing and communication skills.
  • Project Coordination: Assist with agency-wide audits, form preparation, and other required reports, ensuring timely completion and accuracy.
  • Reporting and Data Analysis: Prepare monthly, quarterly, semi-annual, and annual reports for contracts and grants, as well as other reports as needed, utilizing Microsoft Excel and other tools.
  • Communication and Collaboration: Work closely with other administrative staff, supporting colleagues as needed, and maintaining effective communication with stakeholders.
  • Confidentiality and Security: Maintain confidentiality and security of sensitive information, adhering to privacy policies and regulations.
  • Time Management and Adaptability: Ensure deadlines are met, adapting to changing priorities and expediting administrative functions as needed.
  • Technical Skills: Utilize Microsoft Office Suite applications, including Word, Excel, and Outlook, to create spreadsheets, forms, and reports.
  • Event Planning and Coordination: Assist with organization and preparation for meetings and events, reproducing and disseminating materials as directed.
  • Database Management: Maintain databases for personnel contact information, executing emergency notification procedures as needed.
  • File Management and Organization: Maintain executive office files, travel logs, expense reports, email, and calendar, ensuring accuracy and up-to-date information.
  • Stakeholder Engagement: Coordinate with outside stakeholders and CEO's office for mutual meetings, presenting a positive and professional image for the organization.
  • Quality Improvement: Participate in quality improvement initiatives, identifying and implementing process improvements, and contributing to a culture of inclusion and continuous learning.
Benefits
  • Competitive Salary and Benefits Package: Eligible for full-time employees, including medical, dental, vision, and 403(b) retirement plan.
  • Flexible Spending Account: Available for eligible employees.
  • Training and Development Opportunities: Access to mentorship programs, training sessions, and career growth opportunities.
  • Employee Perks and Discounts: Enjoy discounts on Broadway shows and other perks.
  • Generous Time Off: 5 personal days, 10-20 vacation days, 12 sick days, and 12 company-paid holidays annually.

  • Solar Operations Manager

    2 days ago

    Hauppauge, New York, United States Executive Alliance Full time

    Job Summary:Executive Alliance is seeking a highly skilled Solar Operations Manager to join our team. As an Assistant Solar Manager, you will play a critical role in the pre-construction division of our midsized Solar Company.Key Responsibilities:Assist teams in achieving operational excellenceCommunicate effectively with teams and customers, ensuring...

  • Executive Administrator

    1 month ago

    Hauppauge, New York, United States Teachers Federal Credit Union (TFCU) Full time

    Executive AdministratorQualifications & Education:Bachelors Degree required or a minimum of eight years directly related experience requiredMinimum seven years experience supporting CEO, C-level and Board of Directors requiredExpert level oral and written communication skills commensurate with C-suite interactions requiredHigh level of trust and diplomacy...

  • Sales Executive

    4 days ago

    Hauppauge, New York, United States RPMGlobal Full time

    About the RoleRPMGlobal is seeking a highly motivated and experienced Sales Executive to join our team. As a Sales Executive, you will be responsible for driving business growth and revenue through the sale of our cutting-edge technology solutions to State/Local Government & Education (SLED) clients.Key ResponsibilitiesUtilize various client acquisition...

  • Sales Executive

    3 days ago

    Hauppauge, New York, United States RPMGlobal Full time

    About the RoleRPMGlobal is seeking a highly motivated and experienced Sales Executive to join our team. As a Sales Executive, you will be responsible for driving business growth and revenue through the sale of our cutting-edge technology solutions to State/Local Government & Education (SLED) clients.Key ResponsibilitiesUtilize various client acquisition...

  • Sales Executive

    3 days ago

    Hauppauge, New York, United States Custom Computer Specialists Full time

    About the RoleCustom Computer Specialists is seeking a highly motivated and experienced Sales Executive to join our team. As a Sales Executive, you will be responsible for driving business growth and revenue through the sale of technology solutions to State/Local Government & Education (SLED) clients.Key ResponsibilitiesUtilize various client acquisition...

  • Executive Office Coordinator

    6 days ago

    Hauppauge, New York, United States CN Guidance and Counseling Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at CN Guidance and Counseling Services. As a key member of our administration team, you will provide exceptional support to our executives and contribute to the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide high-level...

  • Account Executive

    1 month ago

    Hauppauge, New York, United States Hub International Full time

    In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As the 5th largest global insurance broker, our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected — through unrelenting advocacy and tailored insurance solutions that put our clients in...

  • Senior Systems Architect

    2 weeks ago

    Hauppauge, New York, United States Executive Alliance Full time

    The Senior Systems Architect is responsible for analyzing and interpreting requirements to develop innovative system design strategies for complex projects. This role includes leading technical initiatives, overseeing project parameters, addressing engineering challenges, and contributing to proposal efforts.Core Responsibilities:Investigate and master...

  • Kitchen Assistant

    1 month ago

    Hauppauge, New York, United States Phoenix House Full time

    Kitchen AssistantJob DetailsJob LocationHauppauge Residential - Hauppauge, NYPosition TypeFull TimeEducation LevelHigh School or GED EquivalentSalary Range$ $26.68 HourlyTravel PercentageNoneJob ShiftMorningJob CategoryFood ServicesDescriptionSUMMARYThis role assists with prep work in the kitchen and supports the cook in providing three meals per day for all...

  • Construction Estimator Assistant

    5 days ago

    Hauppauge, New York, United States The Kulka Group Full time

    About The Kulka GroupThe Kulka Group is a reputable Construction Management and General Contracting company with a rich history of delivering high-quality projects. We are seeking an experienced and skilled Assistant Estimator to join our team.Job SummaryWe are looking for a detail-oriented and organized Assistant Estimator to assist in the estimating...

  • Engineer Trainee/Assistant Engineer

    1 month ago

    Hauppauge, New York, United States New York State Civil Service Full time

    NY HELP Yes Agency Transportation, Department of Title Engineer Trainee/Assistant Engineer (Civil/Transportation) - Region 10 - NY HELPS Occupational Category I.T. Engineering, Sciences Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $65001 to $91381 Annually Employment Type Full-Time Appointment Type...

  • Home Health Care Aide

    3 days ago

    Hauppauge, New York, United States Ideal Home Care Services Full time

    About Ideal Home Care ServicesWe are a leading provider of in-home care services, dedicated to delivering exceptional care and support to our clients. Our mission is to empower individuals to live independently and comfortably in their own homes.Job SummaryWe are seeking a compassionate and skilled Home Health Care Aide - Personal Care Assistant to join our...

  • Land Surveyor Trainee/Assistant Land Surveyor

    1 month ago

    Hauppauge, New York, United States New York State Civil Service Full time

    NY HELP Yes Agency Transportation, Department of Title Land Surveyor Trainee/Assistant Land Surveyor (NY HELPS) - Region 10 Occupational Category I.T. Engineering, Sciences Salary Grade NS Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $65001 to $91381 Annually Employment Type Full-Time Appointment Type Permanent...

  • Administrative Support Professional

    6 days ago

    Hauppauge, New York, United States CN Guidance and Counseling Services Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at CN Guidance and Counseling Services. As an integral member of our administration team, you will provide exceptional support to our senior management and ensure the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Coordinator

    2 weeks ago

    Hauppauge, New York, United States Findicia Full time

    Position: Administrative CoordinatorCompany Overview:Findicia is a prominent entity in the industry, dedicated to delivering exceptional services and consistently pursuing excellence in its field. With a robust emphasis on collaboration and teamwork, Findicia values its workforce and fosters a nurturing and dynamic workplace.Position Overview:We are in...

  • Audit Professional I

    4 days ago

    Hauppauge, New York, United States BNB Bank Full time

    About the Role:The Staff Auditor I will be responsible for assisting in the delivery of independent and objective assurance over the internal control environment through execution of BNB Bank's annual Internal Audit Plan as well as the testing of financial reporting controls.Key Responsibilities:Assist in the planning, execution, and reporting of internal...

  • Business Development Manager

    1 week ago

    Hauppauge, New York, United States Professional Group Plans Full time

    Account ExecutiveWe are seeking an experienced Benefits Professional to join our team as an Account Executive at our company, Professional Group Plans.Key Responsibilities:Focus on Employee Benefits Account Management, ensuring seamless service delivery to our clients.Collaborate with Sales Executives to drive existing business growth and develop new...

  • Quality Management Auditor

    2 weeks ago

    Hauppauge, New York, United States Contract Specialties Group Full time

    Position Overview:The Audit Specialist is a senior-level auditor responsible for conducting comprehensive evaluations of systems and procedures. This role is recognized as a subject matter expert in AS9100 standards and audit readiness. The position reports directly to the Quality Assurance Manager.Key Responsibilities:1. Execute internal audits of the...

  • Bilingual Spanish Human Resources Associate

    2 weeks ago

    Hauppauge, New York, United States Ideal Home Care, Inc Full time

    Job Overview Position: Human Resources Assistant - Bilingual Spanish Company Overview At Ideal Home Care Services, we are dedicated to providing exceptional in-home care solutions that prioritize the comfort and dignity of our clients. Our mission is to deliver top-notch care services that ensure peace of mind for both clients and their families. Role...

  • Advanced IT Support Specialist

    1 week ago

    Hauppauge, New York, United States B&L PC SOLUTIONS INC Full time

    Advanced IT Support SpecialistAbout B&L PC Solutions Inc:B&L PC Solutions Inc is a premier Managed Service Provider (MSP) delivering extensive IT services to organizations. We cater to a varied clientele, ensuring exceptional IT assistance and cutting-edge technological solutions.Key Responsibilities:Deliver high-level technical support through various...