Bilingual Spanish Human Resources Associate

2 weeks ago

Hauppauge, New York, United States Ideal Home Care, Inc Full time
Job Overview

Position: Human Resources Assistant - Bilingual Spanish

Company Overview

At Ideal Home Care Services, we are dedicated to providing exceptional in-home care solutions that prioritize the comfort and dignity of our clients. Our mission is to deliver top-notch care services that ensure peace of mind for both clients and their families.

Role Summary

The Human Resources Assistant plays a crucial role in managing the hiring and onboarding processes for new employees. Reporting directly to the Human Resources Coordinator, this position is integral to maintaining our high standards of service and compliance.

Key Responsibilities
  • Facilitate a welcoming onboarding experience for newly hired personnel.
  • Gather and organize documentation for new hires, creating comprehensive employee records in our various software systems.
  • Conduct follow-up communications via calls, texts, and emails with applicants during the onboarding process.
  • Oversee the entire onboarding journey, ensuring a seamless transition for new employees into their roles.
  • Coordinate and present orientation sessions for new hires.
  • Execute necessary onboarding procedures, including background checks, fingerprinting, and health assessments, prior to the start date.
  • Ensure all new hire documentation is completed and signed before the commencement of employment.
  • Administer training and in-service programs for Home Health Aides (HHA).
  • Input new hires into the Home Care Registry and HHA Exchange, and submit tax forms to the Finance Department.
  • Create and maintain personnel files, including medical and compliance documentation.
  • Prepare identification badges for employees.
  • Assist with employment authorization follow-ups.
  • Support scheduling for disciplinary hearings as needed.
  • Collaborate with the HR Coordinator to address missing documentation and maintain accurate records.
  • Facilitate employment verification and respond to job letter requests.
  • Communicate any issues or concerns to the supervisor promptly.
  • Educate field staff on benefits, pay continuation, and return-to-work processes.
  • Stay informed about current benefits, policies, and procedures.
  • Assist with payroll processes as required.
  • Perform additional duties as assigned by the HR Coordinator.
  • Ensure compliance with Ideal Home Care Services policies and procedures while executing job responsibilities.

Qualifications
  • High School Diploma or equivalent is required.
  • Human Resources Certificate or Associate's Degree is preferred.
  • Familiarity with Google and HHA Exchange software is advantageous.
  • Knowledge of CHRC and home care registry processes is beneficial.
  • Understanding of Department of Labor and Department of Health regulations is essential.
  • Ability to thrive in a fast-paced environment with a keen attention to detail.
  • Maintain a professional and positive demeanor towards clients, visitors, and colleagues.
  • Bilingual proficiency in Spanish is mandatory.

Compensation and Schedule
  • Work Schedule: Monday to Friday, 9:00 AM - 5:00 PM.
  • Salary: $20-25 per hour, commensurate with experience.

Benefits
  • Health insurance coverage.
  • Paid time off and sick leave.
  • 401(k) retirement plan.

Work Location: In-person.

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