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Executive Office Coordinator

2 months ago

Hauppauge, New York, United States CN Guidance and Counseling Services Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at CN Guidance and Counseling Services. As a key member of our administration team, you will provide exceptional support to our executives and contribute to the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to ensure efficient office operations, including preparing meeting agendas, resolutions, and meeting notes.
  • Communication and Correspondence: Draft and edit email, letters, reports, and other documents, ensuring accuracy and professionalism.
  • Project Coordination: Assist with agency-wide audits, form preparation, and other required reports, as well as prepare monthly, quarterly, semi-annual, and annual reports for contracts and grants.
  • Database Management: Maintain and organize executive office electronic files and databases, ensuring confidentiality and security.
  • Travel and Expense Management: Coordinate travel arrangements, expense reports, and other related tasks.
  • Event Planning: Assist with organization and preparation for meetings and events, reproducing and disseminating materials as directed.
  • Quality Improvement: Work with the CN Guidance team to apply the Plan-Do-Study-Act (PDSA) continuous quality improvement approach to address systemic and organizational challenges.
  • Professional Development: Identify and implement quality improvement trainings and activities as part of professional development goals.
Requirements
  • Education: High school diploma or equivalent; Associates Degree preferred.
  • Experience: Strong Executive Assistant skills, with significant experience at the senior management level and ability to multi-task.
  • Technical Skills: Proficiency in Microsoft Office Suite applications, including Word, Excel, and Outlook.
  • Soft Skills: Excellent communication, organizational, and time management skills, with the ability to work in a fast-paced environment.
Benefits
  • Medical, Dental, and Vision Insurance: Comprehensive benefits package, including a $0 deductible platinum plus medical insurance plan.
  • Flexible Spending Account: Opportunity to set aside pre-tax dollars for healthcare and dependent care expenses.
  • 403(b) Retirement Plan: Employer-matched retirement savings plan.
  • Long Term and Short Term Disability: Comprehensive disability insurance coverage.
  • Legal Plan: Access to a legal plan for personal and professional matters.
  • Dependent Care Expense Account: Reimbursement for dependent care expenses.
  • Life Insurance/Supplemental Life Insurance: Employer-provided life insurance coverage.
  • Pet Insurance: Optional pet insurance coverage.
  • HRA: Health Reimbursement Arrangement for medical expenses.
  • Training Programs: Opportunities for professional development and mentorship.
  • Career Growth and Promotional Opportunities: Opportunities for advancement and career growth.
  • Employee Perks and Discounts: Access to employee discounts and perks.