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Office Operations Coordinator

2 months ago

San Jose, California, United States Gallaherco Full time
Job Overview

Salary: $25-$30 per hour

Experienced Office Operations Coordinator

Are you adept at navigating a dynamic workplace where your contributions can significantly impact outcomes? If you possess a robust background in administrative management and a knack for optimizing processes, we invite you to consider this opportunity. At Gallaherco, we are a comprehensive service provider in the multifamily sector, dedicated to assisting families both within and beyond our organization. Our focus is on restoration services, including water, fire, and mold remediation. We are in search of a meticulous office administrator to enhance our expanding team. In this pivotal role, you will ensure the seamless execution of all restoration initiatives, from initial engagement to ultimate client satisfaction.

Core Values

Our organization is built on a foundation of core values: Unity, No Gossip, Winners Win, Relentless Servant Mentality, Integrity, and Extreme Accountability. These principles guide our actions and decisions.

Benefits of Being Part of Our Organization

We are committed to empowering our employees to achieve their highest potential. Our investment in leadership development is substantial, providing opportunities to attend industry conferences, workshops, and expos to enhance your skills and knowledge. This dedication to excellence ensures that our entire team is equipped with the necessary tools for success.

We offer a comprehensive benefits package that includes medical, dental, vision, paid holidays, vacation time, and a Financial Wellness Program to support your financial aspirations.

However, the true advantages lie in the people and the positive, collaborative environment we have cultivated.

Key Responsibilities of the Office Operations Coordinator
  • Supervise daily administrative functions, including scheduling, billing processes, and resource management.
  • Oversee project workflows, ensuring timely and budget-compliant completion of tasks.
  • Maintain effective communication with internal teams, clients, property managers, and subcontractors.
  • Establish and enforce quality control measures to guarantee compliance with industry standards.
  • Monitor inventory levels, manage equipment upkeep, and ensure adherence to safety protocols.
  • Oversee timekeeping and payroll administration.
  • Compile reports and analyze data to identify improvement opportunities.
  • Contribute to the formulation and execution of operational strategies.
  • Perform general office duties as required.
Qualifications for the Office Operations Coordinator
  • Demonstrated experience as an Office Administrator with a minimum of 5 years in the field.
  • Strong knowledge of accounting and ERP systems (experience with QuickBooks & NetSuite is advantageous).
  • Exceptional organizational and time management capabilities.
  • Meticulous attention to detail and accuracy.
  • Proven ability to manage multiple projects concurrently and prioritize effectively.
  • Commitment to safety and a strong work ethic.
  • Experience with scheduling, budgeting, and project management software.
  • Ability to prioritize tasks and meet deadlines efficiently.
  • Strong problem-solving and decision-making skills.
  • Capacity to work independently as well as collaboratively within a team.

We are an equal opportunity employer and value diversity within our workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Applications will not be considered without a current resume.