Administrative Coordinator

5 hours ago


Syosset, New York, United States AIREM Modern Beauty Rituals Full time
Job Title: Administrative Coordinator

Job Summary:
We are seeking a highly organized and tech-savvy Administrative Coordinator to support our team at AIREM Modern Beauty Rituals. As a key member of our operations team, you will provide crucial administrative support and manage scheduling activities to ensure efficient operation of our office.

Responsibilities:

Scheduling and Coordination:

  • Manage patient schedule book for multiple practice locations and the CEO's personal and professional calendar, external events, meetings, and conferences.
  • Coordinate travel arrangements and accommodations for the CEO.
  • Ensure timely reminders and follow-ups on appointments.

Administrative Support:

  • Prepare and distribute communications, such as memos, emails, reports, and other documents.


Look ahead between patient schedule and professional/personal calendar to better assist and prepare CEO for the work weeks ahead- Maintain organized filing systems, both electronic (Google Drive) and physical- Handle sensitive information in a confidential manner.


Office Operations:

  • Monitor and coordinate staff scheduling, ensuring proper clock-in and out for payroll purposes.
  • Assist with Operations, Marketing, HR projects and tasks, as directed
  • Assist in organizing office events and meetings.

Requirements:

  • Proven experience as an administrative assistant, working with patient scheduling, or background in healthcare operations/administration
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets),
  • Excellent time management skills and ability to prioritize tasks.
  • Strong organizational skills with a keen attention to detail.
  • Excellent verbal and written communication skills.

Preferred Qualifications:

  • Experience with scheduling software or calendar management tools.
  • Familiarity with basic accounting principles.
  • Ability to work independently with minimal supervision.

Job Type:
Part-time

AIREM Modern Beauty Rituals is a Korean beauty inspired medical spa in the U.S. We offer medical-grade skincare, aesthetic treatments, beauty retreats, and aesthetic surgery in a brand new state-of-the-art facility. This is a part-time position to start, with room to grow to full time hours. Location will be in-person in Syosset, LI and may require travel to other office locations (NYC and Hamptons) as needed.

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