Municipal Records Administrator

2 weeks ago


Fountain Hills, Arizona, United States Fountain Hills Full time
Salary: $127,182,379.00 Annually

Location: Fountain Hills, AZ

Job Type: Full-time

Department: Administration

Division: Town Clerk's Office

Description

The Town of Fountain Hills offers a rewarding opportunity for a dedicated professional to serve as the Town Clerk. This pivotal role involves direct reporting to the Town Manager and participation in the executive management team. The position typically requires a commitment to 10-hour workdays from Monday to Thursday.

Key Responsibilities:
  • Oversee the creation of Town Council meeting agendas; manage the scheduling of Council meetings; prepare and compile agenda packets, including electronic formats; ensure documents are accessible on the Town's website; guide both internal and external parties on agenda item procedures; attend Council meetings, document minutes, and record official actions taken.
  • Administer official Town records; develop and implement policies and procedures for record maintenance, retention, and destruction; ensure compliance with state public records laws; respond to legal requests for records and provide notarial services as needed.
  • Address inquiries and verify official actions of the Town Council; maintain the Town's official Code Book and other essential records; administer oaths to newly elected and appointed officials; ensure proper use of the Town Seal; coordinate responses to information requests from staff, elected officials, and the public.
  • Interpret and apply laws and regulations relevant to the Town Clerk's office; organize materials in compliance with applicable laws, regulations, and policies; administer provisions of the Town Code and related regulations.
  • Manage Town Elections; plan and execute election processes; coordinate services; oversee the distribution of election materials and verification of related documents; ensure compliance with all election laws; maintain the integrity of the election process; prepare necessary reports and records.
Qualifications:
  • Comprehensive knowledge of municipal operations; modern management principles; public administration techniques; office management practices; and familiarity with various software programs.
  • A Bachelor's degree or extensive experience in responsible administrative or management roles with public interaction.
  • Possession of a Certified Municipal Clerk or Certified Master Municipal Clerk designation is preferred.
  • Ability to read and interpret administrative and technical documents, perform general math calculations, and produce correspondence and reports.
  • Experience in managing elections and coordinating meeting agendas is essential.
  • Strong analytical and evaluative judgment skills are required, along with the ability to work independently.

The Town of Fountain Hills provides a comprehensive benefits package for full-time employees, including generous vacation, health insurance, retirement programs, and tuition assistance.

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