Municipal Records Administrator
2 weeks ago
Location: Fountain Hills, AZ
Job Type: Full-time
Department: Administration
Division: Town Clerk's Office
Description
The Town of Fountain Hills offers a rewarding opportunity for a dedicated professional to serve as the Town Clerk. This pivotal role involves direct reporting to the Town Manager and participation in the executive management team. The position typically requires a commitment to 10-hour workdays from Monday to Thursday.
Key Responsibilities:
- Oversee the creation of Town Council meeting agendas; manage the scheduling of Council meetings; prepare and compile agenda packets, including electronic formats; ensure documents are accessible on the Town's website; guide both internal and external parties on agenda item procedures; attend Council meetings, document minutes, and record official actions taken.
- Administer official Town records; develop and implement policies and procedures for record maintenance, retention, and destruction; ensure compliance with state public records laws; respond to legal requests for records and provide notarial services as needed.
- Address inquiries and verify official actions of the Town Council; maintain the Town's official Code Book and other essential records; administer oaths to newly elected and appointed officials; ensure proper use of the Town Seal; coordinate responses to information requests from staff, elected officials, and the public.
- Interpret and apply laws and regulations relevant to the Town Clerk's office; organize materials in compliance with applicable laws, regulations, and policies; administer provisions of the Town Code and related regulations.
- Manage Town Elections; plan and execute election processes; coordinate services; oversee the distribution of election materials and verification of related documents; ensure compliance with all election laws; maintain the integrity of the election process; prepare necessary reports and records.
- Comprehensive knowledge of municipal operations; modern management principles; public administration techniques; office management practices; and familiarity with various software programs.
- A Bachelor's degree or extensive experience in responsible administrative or management roles with public interaction.
- Possession of a Certified Municipal Clerk or Certified Master Municipal Clerk designation is preferred.
- Ability to read and interpret administrative and technical documents, perform general math calculations, and produce correspondence and reports.
- Experience in managing elections and coordinating meeting agendas is essential.
- Strong analytical and evaluative judgment skills are required, along with the ability to work independently.
The Town of Fountain Hills provides a comprehensive benefits package for full-time employees, including generous vacation, health insurance, retirement programs, and tuition assistance.
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