Town Clerk

The Town of Fountain Hills (fountainhillsaz.gov) has an excellent full-time job opportunity available as the Town Clerk. Position reports to the Town Manager and is a member of the executive management team. The position will typically work 10-hour days Monday through Thursday. Responsibilities include: Managing and maintaining official Town records as prescribed by State Statute and Town Code. Coordinating, preparing and posting Council meeting agendas/packets/minutes. Serving as the Town's Elections Official and main contact for requests for public information. Serving as the District Clerk for the Eagle Mountain Community Facilities District and Cottonwoods Maintenance District. Specific duties: Directs the preparation of Town Council meeting agendas; coordinates and schedules Council meetings; prepares and assembles agenda packets, including the electronic packet; posts documents to the Town's website; instructs internal and external parties on the procedure for placing items on the agenda; attends Council meetings, prepares meeting minutes, and records official actions taken. Manages official Town records; establishes and writes policies and procedures for record maintenance, retention and destruction; ensures records activities comply with state public records requirements and regulations; responds to subpoenas for records and appears in court as required; provides notarial services to the public and staff. Responds to questions and attests to official actions of the Town Council; maintains the Town's official Code Book and other official records; administers oaths to newly elected and appointed officials; ensures appropriate use of the Town Seal; coordinates responses to requests for information from staff, elected officials, and the general public. Interprets laws and regulations relating to the work performed by the Town Clerk's office; provides information and organizes material in compliance with laws, regulations and policies; administers provisions of the Town Code, State and Federal regulations as they relate to the Town Clerk's office. Directs Town Elections; plans and organizes elections; coordinates services; directs the distribution of election materials and verifications of election-related documents; ensures election-related activities comply with Federal, State and local laws and regulations; initiates reviews and actions in response to violations of election laws; ensures the integrity of the election process; prepares related reports and records. Minimum Requirements: Knowledge of municipal functions; modern management principles, practices, techniques of public administration; office management methods, procedures and computerized equipment essential to the Town Clerk's office including familiarity with various Microsoft, Laserfiche, and Adobe professional computer software programs; Federal, State laws; local laws, codes and regulations; and Council support functions. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or through considerable experience in progressive responsible administration or management work involving frequent interaction with the public. Any combination of experience and training that provides the required knowledge and abilities. Certified Municipal Clerk or Certified Master Municipal Clerk designation preferred. State Certified Election Officer designation preferred. Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Work requires the ability to read administrative and technical documents, statutes, codes, ordinances, resolutions, and manuals. Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, percentages, and decimals. Work requires the ability to write correspondence, reports, procedures and minutes and knowledge of a variety of computer software applications (Laserfiche and Microsoft software products). Planning responsibilities include managing elections, coordinating meeting agendas and packet materials, calendars and staff. Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. This position interacts with individuals within the organization, which may involve the town manager, town attorney, department directors, and councilmembers. This position may work with individuals outside the Town who belong to a professional or peer organization. Working with various state and federal agencies may also be required. Vendors and suppliers may also be called upon for information on purchases, supplies or products; meetings and discussion may be conducted. #J-18808-Ljbffr