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Administrative Support Specialist

2 months ago

Fountain Valley, California, United States NCE| Engineering & Environmental Services Full time
Job Description

Administrative Assistant

NCE Engineering & Environmental Services is seeking a highly skilled and organized Administrative Assistant to join our team. As an integral part of our firm, you will be responsible for managing and performing various office duties to ensure smooth operations and a welcoming environment.

Key Responsibilities:

  • Administrative Support: Provide administrative support to our team, including managing schedules, coordinating travel arrangements, and preparing correspondence.
  • Office Operations: Ensure the efficient operation of our office, including managing supplies, maintaining inventory, and performing various administrative tasks.
  • Communication: Serve as the primary point of contact for visitors and guests, ensuring a positive and professional experience.
  • Accounting and Finance: Assist with accounting and financial tasks, including running check deposits, maintaining PO binders, and performing other related duties.
  • Correspondence and Reports: Prepare, produce, and distribute correspondence, reports, and other documents as needed.
  • Special Projects: Assist with special projects and activities as assigned by management.

Requirements:

  • Education: High school diploma or equivalent, with at least five (5) years of relevant experience, or a college graduate in administration or a related field.
  • Skills: Proficiency in all MS Office software, knowledge of administrative systems and processes, and excellent interpersonal skills.
  • Experience: Demonstrated ability to provide exceptional service to a diverse group of managers and staff professionals, with a proven track record of working in a team environment.

Working Conditions:

This position is based in an office environment and involves sitting, standing, lifting, talking, corresponding, and typing. Light travel may be required for office duties, pick-up, and delivery.

Salary Range: $23.00 to $26.00 per hour.