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Administrative Coordinator

2 months ago

Stamford, Connecticut, United States Highly Successful Trading Firm Full time

Job Summary: We are seeking a highly skilled and organized Administrative Coordinator to join our team at Highly Successful Trading Firm. As an Office Manager, you will play a critical role in overseeing the day-to-day operations of our headquarters, supporting a team of 25-30 employees.

About the Role:

  • Coordinate and Manage Meetings: Arrange and schedule meetings, appointments, travel arrangements, and office events for executives and team members.
  • Internal and External Communications: Serve as the primary point of contact for internal and external communications, including handling correspondence and ensuring timely responses.
  • Office Maintenance: Maintain office supplies, equipment, and ensure the office environment is well-maintained, coordinating with vendors as necessary.
  • Document Management: Prepare, edit, and manage various documents, such as reports, presentations, and correspondence, while maintaining company records, databases, and filing systems.
  • Financial Support: Assist with budget tracking, expense reporting, invoice processing, and provide administrative support for projects, ensuring deadlines are met.
  • Meeting Facilitation: Facilitate meetings by setting agendas, preparing materials, taking minutes, and manage client and vendor relationships, including contract coordination and issue resolution.
  • HR Support: Support HR functions like onboarding new employees, managing personnel records, and addressing employee inquiries.
  • Office Procedures: Ensure adherence to office procedures and policies, greet visitors, manage the front desk, and handle general inquiries.

Requirements:

  • 0-4 years of administrative experience or a strong interest in launching a career at a leading commodities firm.

Work Environment:

  • In-Office Policy: 5 days in office