Administrative Assistant

1 month ago


Stamford, Connecticut, United States Northbound Executive Search Full time
Receptionist Job Description

We are seeking a highly organized and detail-oriented Receptionist to join our team at Northbound Executive Search in Stamford, CT.

This is a contract-to-full-time hire opportunity with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.).

Key Responsibilities:
  • Welcome guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
  • Manage incoming and outgoing mail, and distribution of deliveries.
  • Assist departments in clerical tasks such as document preparation, photocopying, and filing.
  • Maintain office supply inventory and manage office equipment.
  • Support the organization and facilitation of company events and activities.
  • Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office.
  • Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
  • Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
  • Assist with onboarding preparation and new hire management.
Requirements:
  • Associate's or Bachelor's degree preferred.
  • Minimum 1-2 years of experience in a front office/receptionist role, experience as a facility coordinator is a plus.
  • Excellent verbal and written communication skills.
  • Professional demeanor with strong interpersonal skills.
  • Attention to detail and problem-solving abilities.
  • Ability to multitask and prioritize workload efficiently.


  • Stamford, Connecticut, United States Harbor Point Organic Full time

    Job DescriptionKey ResponsibilitiesProvide exceptional organizational and administrative supportEnsure accurate and timely financial record-keepingDevelop and maintain financial reports and analysesCoordinate and implement administrative tasksCommunicate effectively with team members and stakeholdersHarbor Point Organic seeks a highly skilled and...


  • Stamford, Connecticut, United States Jason Street - Allegiance Insurance Full time

    Insurance CRM Administrative AssistantJob Summary:At Jason Street - Allegiance Insurance, we're seeking a detail-oriented Insurance CRM Administrative Assistant to support our team with data entry and gathering customer information and filing. This role will also assist producers when needed.Responsibilities:Process and review insurance documentation to...


  • Stamford, Connecticut, United States Kaufman Borgeest & Ryan LLP Full time

    This position requires a highly motivated and skilled administrative professional to join our legal team at Kaufman Borgeest & Ryan LLP. The successful candidate will be able to multitask, adapt to new technologies, and maintain confidentiality.Key Responsibilities:Provide administrative support to our litigation teamManage and maintain confidential...


  • Stamford, Connecticut, United States RiverSky Builders LLC Full time

    Job OverviewAs a Property Administrator with RiverSky Builders LLC, you will play a crucial role in supporting the Property Manager in overseeing the daily operations of our residential locations in Stamford, Connecticut. This position involves tenant relations, property maintenance, and administrative tasks to ensure our properties are well-maintained and...


  • Stamford, Connecticut, United States Insight Global Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team. The ideal candidate will have a strong background in executive administration, excellent communication skills, and the ability to work independently.Key ResponsibilitiesManage calendars, schedule meetings, and arrange travel...


  • Stamford, Connecticut, United States DaVita Full time

    About DaVitaWe're a community-first company that's passionate about delivering exceptional patient care and making a positive impact on the lives of our patients and their families. Our mission is to build the greatest healthcare community the world has ever seen.Job SummaryWe're seeking a highly skilled and personable Administrative Assistant to join our...


  • Stamford, Connecticut, United States Kelly Services Full time

    Administrative Support AssociateKelly Government Solutions is seeking a highly skilled Administrative Support Associate to join our dynamic team in Stamford. As a key member of our team, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support...


  • Stamford, Connecticut, United States DaVita Full time

    About the Role:We are seeking a highly skilled and organized Administrative Support Specialist to join our team at DaVita. As an Administrative Support Specialist, you will provide administrative support to our healthcare team, ensuring the timely and accurate completion of tasks and projects.Key Responsibilities:Provide administrative support to the...


  • Stamford, Connecticut, United States K&K Global Talent Solutions Inc. Full time

    Job Title: QlikView AdministratorJob Summary:We are seeking a highly skilled QlikView Administrator to join our team at K&K Global Talent Solutions Inc. The successful candidate will be responsible for the installation, configuration, and maintenance of QlikView Server, Publisher, and Desktop.Key Responsibilities:Environment Setup & Configuration:Install,...


  • Stamford, Connecticut, United States Kaufman Borgeest & Ryan LLP Full time

    Job Summary: We are seeking a highly motivated and organized Administrative Professional to provide support to our legal team at Kaufman Borgeest & Ryan LLP. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to maintain confidential information.Key Responsibilities:Provide...

  • Office Administrator

    3 weeks ago


    Stamford, Connecticut, United States Trexquant Investment Full time

    About the RoleTrexquant Investment is seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will be responsible for managing day-to-day office operations, implementing new processes, and growing your career in HR/People operations.Your key responsibilities will include:Managing and purchasing office...


  • Stamford, Connecticut, United States Kaufman Borgeest & Ryan LLP Full time

    This position requires a highly motivated and organized individual with excellent administrative skills to provide support in a fast-paced legal environment.Key responsibilities include:Providing administrative assistance to attorneys and staffManaging calendars, scheduling appointments, and coordinating travel arrangementsPreparing and editing documents,...


  • Stamford, Connecticut, United States IST Management Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at IST Management. As a key member of our office services staff, you will provide administrative support services at our client site locations in Stamford, CT. Your primary responsibilities will include managing mail, handling front desk...


  • Stamford, Connecticut, United States Apogee Corporation Full time

    Job Title: Oracle Database AdministratorJob Summary:We are seeking an experienced Oracle Database Administrator to join our team at Apogee Corporation. The successful candidate will be responsible for the installation, configuration, patching, and upgrades of Oracle Database software, as well as providing database creation and operational resource...


  • Stamford, Connecticut, United States Northbound Executive Search Full time

    We are seeking an Administrative Support Specialist to join our team at Northbound Executive Search. This role would be 5x per week in-office and is a contract-to-full time hire opportunity with a lot of room for professional growth over time into other areas of the company.Responsibilities:Welcome all guests, clients, and vendors cordially, ensuring a...


  • Stamford, Connecticut, United States Northbound Executive Search Full time

    We are seeking an Administrative Support Specialist to join our team at Northbound Executive Search. This role would be 5x per week in-office and is a contract-to-full time hire opportunity, with a lot of room for professional growth over time into other areas of the company.Responsibilities:Welcome all guests, clients, and vendors cordially, ensuring a...


  • Stamford, Connecticut, United States Motion Recruitment Full time

    Job Summary:We are seeking a highly motivated and detail-oriented Junior System Administrator to join our team. The successful candidate will be responsible for providing technical assistance related to computer systems, including troubleshooting and resolving issues related to Windows platforms, Azure, and Active Directory. The ideal candidate will have a...


  • Stamford, Connecticut, United States Blake Smith Staffing, LLC Full time

    Job Title: Executive Assistant to the CEOJob Summary: We are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our CEO. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to multitask with ease.Key Responsibilities:Provide administrative support to...


  • Stamford, Connecticut, United States Newmark ltd Full time

    Job SummaryAs a key member of our team, the Assistant Property Manager will be responsible for the day-to-day administration and implementation of policies, procedures, and programs that ensure a well-managed and well-maintained property. This includes coordinating maintenance programs, responding to tenant requests, and monitoring vendor performance.Key...


  • Stamford, Connecticut, United States RMS Companies Full time

    Job Title: Executive Assistant to Chief Executive OfficerRMS Companies is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Chief Executive Officer.Job Summary:The Executive Assistant will serve as a key member of the CEO's team, providing administrative support, coordinating travel, managing schedules, and...