Administrative Assistant

3 days ago


Stamford, Connecticut, United States Northbound Executive Search Full time
Receptionist Job Description

We are seeking a highly organized and detail-oriented Receptionist to join our team at Northbound Executive Search in Stamford, CT.

This is a contract-to-full-time hire opportunity with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.).

Key Responsibilities:
  • Welcome guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
  • Manage incoming and outgoing mail, and distribution of deliveries.
  • Assist departments in clerical tasks such as document preparation, photocopying, and filing.
  • Maintain office supply inventory and manage office equipment.
  • Support the organization and facilitation of company events and activities.
  • Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office.
  • Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
  • Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
  • Assist with onboarding preparation and new hire management.
Requirements:
  • Associate's or Bachelor's degree preferred.
  • Minimum 1-2 years of experience in a front office/receptionist role, experience as a facility coordinator is a plus.
  • Excellent verbal and written communication skills.
  • Professional demeanor with strong interpersonal skills.
  • Attention to detail and problem-solving abilities.
  • Ability to multitask and prioritize workload efficiently.


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