Administrative Assistant
1 month ago
We are seeking a highly organized and detail-oriented Receptionist to join our team at Northbound Executive Search in Stamford, CT.
This is a contract-to-full-time hire opportunity with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.).
Key Responsibilities:- Welcome guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
- Manage incoming and outgoing mail, and distribution of deliveries.
- Assist departments in clerical tasks such as document preparation, photocopying, and filing.
- Maintain office supply inventory and manage office equipment.
- Support the organization and facilitation of company events and activities.
- Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office.
- Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
- Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
- Assist with onboarding preparation and new hire management.
- Associate's or Bachelor's degree preferred.
- Minimum 1-2 years of experience in a front office/receptionist role, experience as a facility coordinator is a plus.
- Excellent verbal and written communication skills.
- Professional demeanor with strong interpersonal skills.
- Attention to detail and problem-solving abilities.
- Ability to multitask and prioritize workload efficiently.
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