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Executive Support Officer

2 months ago

Arlington, Virginia, United States Analytic Services Inc Full time

Company Overview: Analytic Services Inc. is dedicated to enhancing national and homeland security by fortifying public institutions. We provide insightful leadership for intricate issues through independent analysis and deliver practical, effective solutions. Our core values include collaboration, integrity, and initiative, with a strong focus on client satisfaction.

Position Summary:

This role is situated within the Office of the DoD Chief Information Officer. Ideal candidates will be proactive self-starters, capable of managing tasks independently while thriving in a collaborative team environment. Responsibilities encompass calendar management, tracking deadlines, prioritizing workloads, facilitating communications, and overseeing document management to support the OSD mission.

Key Responsibilities:

  • Assist government personnel with administrative frameworks, file organization, records management, and preparation of briefing materials.
  • Oversee calendar management and scheduling, adapting to urgent changes and prioritizing tasks effectively.
  • Handle operational responsibilities related to human resources, IT, security, and facilities management, including answering phone calls and welcoming guests.
  • Facilitate the onboarding process for new personnel, including managing necessary documentation.
  • Coordinate and oversee all government-furnished equipment for new hires.
  • Manage access to secure facilities and ensure compliance with security protocols.
  • Address IT and network issues as they arise.
  • Assist with the off-boarding process for departing staff.
  • Review and route correspondence documents to appropriate offices for response through the Correspondence and Task Management System (CATMS).
  • Develop and maintain an internal tracking system for correspondence, memos, letters, and other important documents.
  • Produce written materials in accordance with established DoD guidelines for correspondence management.
  • Perform additional responsibilities and tasks as assigned.

Work Environment:

This position requires on-site work, with some flexibility for hybrid arrangements.

Qualifications:

  • Bachelor's degree with a minimum of 5 years of relevant experience, or a high school diploma with at least 9 years of related experience.
  • Top Secret clearance with SCI eligibility required at the time of hire.
  • Expertise in the English language for crafting all forms of DoD correspondence, including emails and memos.
  • Proven experience supporting operations within an Office of the Secretary of Defense (OSD)/Joint Staff/Interagency context.
  • Familiarity with the structure and missions of the OSD and its components.
  • High proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Teams.
  • Demonstrated ability to excel in a fast-paced team environment, adapt to rapidly changing requirements, and manage multiple tasks effectively.

Equal Opportunity Statement:

Analytic Services Inc. is proud to be an Equal Opportunity Employer. We seek individuals from diverse backgrounds with varying levels of experience who are committed to meaningful work. We are dedicated to recruiting, employing, training, compensating, and promoting individuals without regard to race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.