Executive Support Specialist

4 weeks ago

Arlington, Virginia, United States Strategic Alliance Business Group LLC Full time
Job Description

Strategic Alliance Business Group LLC (SABG) is a fast-growing, privately held, small business, government contracting company. SABG is both woman-owned small business and a service-disabled veteran-owned small business providing superior technical support services to government and commercial customers. SABG maintains a high-performance culture that emphasizes quality, productivity, process improvement, recruitment and ongoing development of a superior workforce. If you are driven with a "can-do" attitude and eager to support a fast-growing company, this may be the opportunity you have been looking for.

Job Summary: SABG is hiring an Executive Support Specialist to support Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA) The Chief of Contracting Office.

Key Responsibilities:

  • Provide proactive executive-level support
  • Prepare daily binders for executive leadership with calendar and information pertaining to the day's engagements. Binders are updated every morning for that workday and contains calendars, read-aheads, agendas, and any additional materials principals may need
  • Manage calendars, schedules, and travel/meeting logistics for assigned executives.
  • Arrange travel and prepare travel vouchers and organized trip files
  • Utilize the CATT system to track incoming requests and deadlines, download documents, create, and send tasks
  • Receive and screen incoming calls and visitors
  • Draft, edit, and proofread correspondence (memos, agendas, letters, meeting minutes, emails), including editing for grammar/template use.

Requirements:

  • Bachelor's Degree and at least 3-10 years of relevant experience
  • Demonstrate exceptional communication skills and display a commitment to achieving a high level of accuracy and attention to detail and a "no-task-too-small" approach to the work
  • Demonstrate creative problem solving, critical thinking and practical time management skills

Competencies:

  • Problem Solving - Identifies and resolves problems promptly; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics; makes strategic decisions; and demonstrates critical thinking using sound judgment while complying with company policies and applicable laws and regulations.
  • Written and Verbal Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information. Able to clearly and effectively communicate issues, outcomes, and needs to functional teams and senior leadership; and ability to track/report status to internal stakeholders.
  • Adaptability - Able to adapt to changing work efforts and manage shifting priorities.
  • Analytical thinking - Strength in analytical skills; comfortable reviewing and analyzing cost and pricing details; ability to review contractual documents for sufficiency and risk; and gathers and analyzes information skillfully.
  • Diversity – Shows respect and sensitivity for cultural differences; and promotes a harassment-free environment.
  • Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; and upholds organizational values.
  • Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans. Possesses extensive organizational and time management skills; ability to multi-task with a high degree of accuracy and detail in a fast paced, deadline-driven environment.
  • Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; and follows through on commitments. Must be able to develop and maintain professional relationships with peers, vendors and customers, and contribute to a professional work environment by demonstrating integrity, teamwork, and a positive attitude.
  • Development - Be a self-starter; have a willingness and desire for continuous improvement.

Language Skills: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, including budget forecasting.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

Equal Opportunity Employer: SABG is an Equal Opportunity/Affirmative Action Employer Minorities/Women/Veterans/Disabled

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