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Executive Assistant Support Specialist

1 month ago

Arlington, Virginia, United States Arlo Solutions Full time
Job Title:

Executive Assistant Support

Job Summary:

Arlo Solutions is seeking an experienced Executive Assistant Support to join our team. The successful candidate will provide administrative support to the Office of the Under Secretary for Defense security and counterintelligence programs.

Key Responsibilities:
  • Serve as the administrative point of contact to support the CL&S directors and government staff personnel in a sensitive compartmented information facility (SCIF).
  • Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal.
  • Provide correspondence staffing support to action officers for all required correspondence actions, including formal letters, memoranda, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents.
  • Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office.
  • Ensure the leadership's daily calendar operations are accomplished in a timely, professional responsive manner.
  • Arrange for meetings, conferences, and video-teleconferencing, including taking minutes and maintaining invitations attendee contact rosters.
  • Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memoranda of agreements, awards, and evaluations.
  • Assist with the administrative onboarding of incoming personnel, including security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc.
  • Prepare and/or oversee travel arrangements for up to ten staff personnel and assist with developing travel reports and travel vouchers upon completion of travel.
  • Conduct inventory, order supplies, and accept deliveries for the office.
  • Develop and update up to twelve office standard operating procedures annually.
  • Manage and recommend the allocation of physical space for the office.
  • Assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.
Requirements:
  • Current and active Top-Secret security clearance with SCI.
  • High School Diploma with at least 5 years of experience serving in an administrative support role.
  • Experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Key attention to detail and professional communication.
  • Strong customer service skills.
Work Environment:

The work environment may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The individual must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner and may include lifting thirty (30) pounds, as necessary.

AAP Statement:

Arlo Solutions is proud to be an Affirmative Action and Equal Opportunity Employer and as such, we evaluate qualified candidates in full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.