Judicial Administrative Assistant I/II

2 weeks ago

San Rafael, California, United States County of Marin Full time
Salary: $61, $84,981.00 Annually

Location: San Rafael, CA

Job Type: Full Time, Regular

Remote Employment: Flexible/Hybrid

Department: District Attorney's Office

Vacancies: 1

Weekly Schedule: 37.5 hrs.

Equal Employment Opportunity (EEO): The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.

Individuals with Disabilities: If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources in advance of the testing step or interview.

ABOUT US

At the County of Marin, our employees report feeling their work is meaningful, they enjoy their tasks, and they take pride in their affiliation with the County of Marin. Discover more about us, our values, and our organizational culture.

The primary mission of the Marin County District Attorney's Office is to enhance safety through innovative and collaborative strategies for crime prevention and prosecution while upholding our commitment to victims' rights, offender rehabilitation, consumer protection, and public engagement.

ABOUT THE POSITION

The Judicial Administrative Assistant's main duty is to manage misdemeanor and felony cases for jury trials and cases that have been held to answer (HTA) to Superior Court. This includes drafting charging documents, letters, and discovery requests for HTAs. The role supports attorneys with document preparation for court, including transcribing recordings, creating jury instructions, verdict forms, and motions. Responsibilities also include proofreading, editing, and finalizing various documents such as motions, letters, and memos, and ensuring their delivery to defense attorneys and law enforcement. The position involves maintaining records and calendars and electronically filing documents with the courts. Additionally, the assistant updates the office's charging language and CALCRIM jury instructions within the system. Collaboration with local law enforcement for the preparation of search warrants, arrest warrants, and bail enhancements is also required. The Judicial Administrative Assistant works in a team environment and reports to the Legal Process Supervisor.

Current Vacancy: There is currently one (1) full-time vacancy for a Judicial Administrative Assistant I or II in the District Attorney's Office. Candidates who meet the requirements for these positions may also be considered for future vacancies in departments throughout the County while this list remains active.

Flex recruitment: Candidates will be considered for the highest level for which they meet minimum qualifications.
ABOUT YOU

The Ideal Candidate is well-organized, detail-oriented, and performs thorough investigations. The candidate is a self-starter, adaptable to changing priorities and assignments, and ensures that work meets established deadlines. The candidate can work independently and collaboratively as part of a team, developing positive working relationships with colleagues and representatives from partnering agencies. The candidate possesses clear written and verbal communication skills, a strong work ethic, good self-time management, and excels in a fast-paced, progressive environment.

QUALIFICATIONS

Knowledge of:
  • Legal office and justice system terminology, forms, documents, and procedures.
  • Computer applications related to the work.
  • Business arithmetic.
  • Standard office practices and procedures, including filing, record keeping, and the operation of standard office equipment.
  • Correct business English, including spelling, grammar, and punctuation.
Ability to:
  • Prepare a variety of accurate and detailed legal documents and forms.
  • Edit and review complex legal and court documents for accuracy, format, and correct English usage.
  • Learn the policies and procedures of the assigned office or court.
  • Use sound independent judgment in following and applying appropriate laws, codes, regulations, policies, and procedures.
  • Research and compile a variety of information.
  • Maintain accurate legal office files.
  • Compose correspondence or documents independently or from brief instructions.
  • Organize own work, set priorities, work in a high-volume setting, and meet critical deadlines.
  • Establish and maintain effective working relationships with those contacted in the course of the work.
MINIMUM QUALIFICATIONS

Any combination of education, training, and experience that would provide the required knowledge and abilities. A typical way to qualify is:

Judicial Administrative Assistant I
Two years of clerical experience in a court, criminal justice, or legal office setting, including some experience processing legal documents.

Judicial Administrative Assistant II
One year of legal secretarial experience.

Special Requirements

Specified positions require clearance in a background investigation in order to access the Criminal Justice Information System and/or the California Law Enforcement Telecommunications Systems. The District Attorney's Office requires successful completion of a background investigation.

IMPORTANT INFORMATION

Hybrid schedule: The District Attorney's Office has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time, or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact the Equal Employment Opportunity Director.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the County's website.

Paid Time Off: Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan: Choice of four health plans along with dental and vision coverage. There is a County contribution toward the premiums.

Retirement: Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online.

IRS 457 Plan: Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical: The County provides access to group health plan coverage to eligible retirees.

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