Executive Assistant
5 days ago
We are seeking an exceptional Executive Assistant - Operations to join our team at Thornton Construction Company. As a key member of our operations team, you will play a critical role in supporting the day-to-day functioning of our office.
About the RoleThe successful candidate will provide high-level administrative support to the Executive Team, ensuring the efficient operation of the assigned departments. Key responsibilities include greeting visitors, maintaining office supplies inventory, coordinating maintenance for office equipment, and performing various clerical tasks.
Some of the key responsibilities include:
- Maintaining office supplies inventory and coordinating maintenance for office equipment, such as computers, printers, telephones, etc.
- Requests credit authorization or approvals from CFO/Controller for office orders and general office maintenance requests.
- Orders supplies and other items needed for projects as requested by Project Managers.
- Welcomes and directs visitors and clients.
- Answers, screens, and transfers phone calls.
- Schedules and assists with conference calls or meetings as requested.
- Handles all the logistics and arrangements (including catering) of internal events such as trainings, Safety Meetings, Social Events, Lunch & Learns, Holiday events, and others.
- Assists with the preparation of conference rooms for meetings following the established protocols, including catering, video conferencing equipment, supplies, and any other requested materials.
- Responsible for scheduling courier deliveries, and handling other mail and shipping requests such as certified letters, FedEx Overnight Shipping, etc.
- Distributes mail and faxes following the established protocols.
- Responsible for maintaining the office directory up to date.
- Supports the Administrative Manager by managing Corporate Outlook Inboxes such as Info, Safety, Contracts, Estimating and Personal.
- Maintains storage log, requests, and sends boxes as needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules meetings for Department Heads as needed.
We offer a competitive salary range of $55,000 - $65,000 per year, depending on experience.
In addition to a competitive salary, we offer a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.
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