Office Operations Coordinator

7 days ago


Hanging Rock, Ohio, United States Thornton Construction Company Full time
About the Role

The Administrative Assistant will play a critical role in supporting the day-to-day operations of our office, working closely with the Executive Team and other departments to ensure seamless communication and collaboration.

Responsibilities and Expectations
  • Sending all office order receipts (Instacart, lunches, supplies, catering, and any other purchases) to the Accounting Department for reconciliation.
  • Checking the Contracts Inbox for Certificates of Insurance.
  • Sending new requests for Certificates of Insurance when a new subcontractor is submitted.
  • Requesting renewal certificates when expiring.
  • Reviewing COIs for Compliance.
  • Contacting agents and subcontractors to resolve non-compliance issues.
  • Saving COIs and manually updating new and old information in Procore.
  • Advising team members of the Operations Department of Non-Compliance issues when unresolved or unresponsive.
  • Saving executed contracts into Procore and the Project Folder within DocuSign.
  • Adding contract compliance information into the accounting system.
  • Following up with subcontractors to obtain Payment & Performance Bond when required.


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