Executive Administrative Assistant

3 hours ago

Little Rock, United States Lyon College Full time

The Lyon College School of Dental Medicine welcomes applications from exceptional candidates for a
full-time administrative assistant position. This position provides high-level administrative support to
the dean and associate deans and serves as a vital link within the college community. This role requires a
proactive, organized, and detail-oriented individual who can manage multiple tasks and communicate
effectively with various stakeholders.

Duties and Responsibilities (Essential Functions):

  • Manage the deans' calendars, scheduling meetings and prioritizing appointments.
  • Prepare and edit correspondence, reports, and presentations.
  • Organize and maintain files, records, and documents, ensuring confidentiality and accessibility.
  • Serve as the primary point of contact for internal and external inquiries, representing the office
    professionally.
  • Coordinate logistics for meetings, including agendas, materials, set-up, and follow-up.
  • Assist in planning and executing college events, including faculty meetings, community
    outreach, and special programs.
  • Manage event logistics such as venue selection, catering, and technology needs.
  • Support special projects and initiatives as assigned, conducting research and compiling data as
    necessary.
  • Track project timelines and ensure deadlines are met.
  • Assist in monitoring the budget for the office, processing invoices, and maintaining financial
    records.
  • Prepare expense reports and reconcile financial documents.
  • Work closely with other administrative staff, faculty, and departments to facilitate smooth
    operations.
  • Foster a collaborative environment, contributing to team objectives and morale.
  • Other duties as assigned.
Knowledge, Skills and Abilities:
Individual must possess the knowledge and the following skills and abilities or be able to perform the
essential functions of the job, with or without reasonable accommodation, using some other
combination of skills and abilities:
  • Supervisory and clinical leadership skills and experience
  • Public speaking skills
  • Familiarity with HIPAA, FERPA, OSHA, and laws/regulations pertaining to the practice of
    dentistry in Arkansas
Requirements:
  • Bachelor's degree required.
  • Minimum of 3 years of administrative support experience, preferably in a college or university
    setting.
  • Strong organizational skills with an ability to prioritize and manage multiple tasks.
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and exercise discretion.
  • Strong interpersonal skills and a commitment to fostering an inclusive environment.
  • Ability to communicate and work well with faculty/staff/students.
  • Physical ability to sit for extended periods of time (i.e. computer).
  • Physical ability to use the telephone to conduct business.
  • Physical ability to stand and to lift moderate weight.
Work Conditions:
  • Work is primarily indoors, but requires the incumbent to be in an outdoor environment when
    traveling between local campus buildings, off campus, and to other Lyon College facilities.
  • Performing duties and attending events outside the normally scheduled work hours
    occasionally occurs and is required.
  • Traveling off-campus other Lyon campuses or facilities occurs occasionally and is required.
  • Incumbent may be exposed to frequent noise caused by telephones, office machines, and
    nearby oral communications among college personnel and/or students.


Lyon College is a USN&WR "top tier" national liberal arts college and recognized by Forbes as "One of
America's Top Colleges." Founded in 1872, the College is one of the oldest institutions of higher
education in Arkansas and offers undergraduates exceptional preparation for their post-baccalaureate
objectives. The new Lyon College Institute of Health Sciences in Little Rock will house the College's
professional programs, including the School of Dental Medicine and the School of Veterinary Medicine.
The School of Dental Medicine will feature cutting-edge facilities equipped with advanced technology,
fostering innovation and collaboration among students and faculty.

Review of the applications will begin immediately and continue until the positions are filled. To learn
more about Lyon College go to lyon.edu. Lyon College does not discriminate with respect to the hiring of
applicants or with respect to the terms, conditions, or privileges of employment because of race, color,
religion, gender, age, disability, sexual orientation, or national origin. It is the continuing policy of Lyon
College to comply with any applicable state and federal law regarding equal employment opportunities.

  • Executive Administrative Assistant

    3 weeks ago

    Little Rock, Arkansas, United States Summit Utilities Inc Full time

    Job Title: Executive Administrative AssistantJob Summary:We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive leaders. The successful candidate will be responsible for planning, organizing, and managing executives' calendars, resolving overlapping commitments, and protecting time for...

  • Executive Assistant

    2 weeks ago

    Little Rock, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant for a contract to hire employment opportunity in Little Rock, Arkansas. The Executive Assistant will provide high-level administrative support to 2-3 C-suite executives, manage executive schedules, organize travel arrangements, and ensure all meeting agendas are prepared and executed...

  • Executive Assistant

    7 days ago

    Little Rock, United States Bank OZK Full time

    Job Purpose & Scope Under general direction, performs a wide range of complex and confidential administrative and professional support responsibilities. Essential Job Functions Perform all general office and professional support functions, which include drafting and editing communications and other documents; organizing and maintaining comprehensive and...

  • Bilingual Executive Administrative Assistant/Recruiter

    1 month ago

    Little Rock, United States 21st Century Janitorial Services INC Full time

    Bilingual Executive Administrative Assistant/RecruiterJob OverviewHere at 21st Century Janitorial Services, we are one of the leaders in our field in the Little Rock metro area. We are hiring a Recruiter to join the 21CJS Janitorial Services team. If you're hard-working and dedicated this is an excellent place to grow your career. Apply...

  • Administrative Assistant

    2 weeks ago

    Little Rock, United States Arkansas Quality Therapy Co Full time

    Job Type Full-time Description Summary: Maintains office operations and procedures; controlling correspondence; designing filing systems; responding emails appropriately, requesting supply requisitions; executing all clerical functions. Essential Duties and Responsibilities Greet visitors and families and direct them to the proper area Answer and direct...

  • Executive Assistant

    3 weeks ago

    Little Rock, Arkansas, United States Bath Planet Full time

    Job OverviewBath Planet of Arkansas is a leading provider of acrylic bath remodeling solutions. We are seeking a highly skilled Executive Assistant to manage our events and office operations.This hybrid role will be responsible for coordinating our shows and events, as well as overseeing the administrative functions of the office. The successful candidate...

  • Executive Administrative Assistant

    2 days ago

    rock hill, United States Insight Global Full time

    Title: Management Assistant to the PresidentDuration: FTELocation: Rock Hill, SC (4 days onsite, 1 remote)Salary range: 70-80K Must Haves:2+ years in an executive admin / assistant role or similarStrong written and spoken English skillsProficient in Office 365 - Excel, Word, Outlook, PowerpointPlusses:Second language such as Spanish or German would be a HUGE...

  • Executive Administrative Assistant

    1 day ago

    Rock Hill, United States Insight Global Full time

    Title: Management Assistant to the PresidentDuration: FTELocation: Rock Hill, SC (4 days onsite, 1 remote)Salary range: 70-80K Must Haves:2+ years in an executive admin / assistant role or similarStrong written and spoken English skillsProficient in Office 365 - Excel, Word, Outlook, PowerpointPlusses:Second language such as Spanish or German would be a HUGE...

  • Executive Administrative Assistant

    2 days ago

    Rock Hill, United States Insight Global Full time

    Title: Management Assistant to the PresidentDuration: FTELocation: Rock Hill, SC (4 days onsite, 1 remote)Salary range: 70-80K Must Haves:2+ years in an executive admin / assistant role or similarStrong written and spoken English skillsProficient in Office 365 - Excel, Word, Outlook, PowerpointPlusses:Second language such as Spanish or German would be a HUGE...

  • Executive Assistant I, Research Institute

    3 weeks ago

    Little Rock, Arkansas, United States Arkansas Children's Hospital Full time

    At Arkansas Children's Hospital, we are seeking a highly skilled and organized Executive Assistant I, Research Institute to provide administrative support to our executive team. The successful candidate will be responsible for scheduling appointments, typing confidential correspondence, and coordinating office services. They will also develop reports,...

  • HR Administrative Assistant

    7 days ago

    Little Rock, United States Montrose Environmental Group, Inc. Full time

    The Human Resources Administrative Assistant provides administrative support for the CTEH Human Resources department. Job responsibilities involve handling a wide range of administrative support tasks across a variety of disciplines and requires working independently, with minimal supervision. An individual in this position must be exceedingly well...

  • Program Administrator

    4 weeks ago

    Little Rock, Arkansas, United States University of Arkansas for Medical Science Full time

    Job SummaryThe University of Arkansas for Medical Sciences (UAMS) is seeking a highly skilled Program Administrator to join our team. This individual will provide administrative management and coordination of various business-related functions, including budgeting, scheduling, finance, personnel, space and facilities planning, contracting, grant...

  • Program Administrator

    4 weeks ago

    Little Rock, Arkansas, United States University of Arkansas for Medical Science Full time

    Job SummaryThe University of Arkansas for Medical Sciences (UAMS) is seeking a highly skilled Program Administrator to join our team. This individual will provide administrative management and coordination of various business-related functions, including budgeting, scheduling, finance, personnel, space and facilities planning, contracting, grant...

  • Administrative Assistant

    4 weeks ago

    Little Rock, Arkansas, United States University of Arkansas for Medical Sciences Full time

    Job Summary:As an Administrative Coordinator with the University of Arkansas for Medical Sciences, you will provide critical support to the Pediatric Division of Rheumatology. Under the direction of the Practice Director and Office Manager, you will be responsible for coordinating administrative tasks, ensuring seamless operations, and delivering exceptional...

  • Tax Administrative Assistant

    2 months ago

    Little Rock, United States HoganTaylor Full time

    Job Summary: Work with tax Lead Office Administrator, partners and members of the tax team to provide support in day-to-day operations of various clerical and administrative duties. Core job duties will include but not limited to: Actively live out and promote the firm's core values HT3 and service standards. Responsible for transmission of e-file returns...

  • Executive Assistant

    6 days ago

    Little Elm, United States Menzies Philanthropic Foundation Full time

    Volunteer position title: Executive Assistant Location: remote About the Organization: Menzies Philanthropic Foundation is a non-profit organization deeply committed to global orphanage support, guided by the Menzies 5 Keys of Needs. Our overarching mission is to lead the way in creating eco-regenerative conscious communities, serving as secure sanctuaries...

  • Warehouse Administrative Assistant

    3 weeks ago

    Little Rock, Arkansas, United States Hackbarth Delivery Service Full time

    Job Summary: We are seeking a detail-oriented and highly organized Part-Time Warehouse Administrative Clerk to join our team at Hackbarth Delivery Service. The successful candidate will perform clerical duties of a routine and recurring nature, including typing, filing, and preparation of standard forms. Key Responsibilities: Input and maintain accurate...

  • Administrative Analyst

    4 weeks ago

    Little Rock, Arkansas, United States Arkansas Government Job Full time

    Job SummaryThe Administrative Analyst will provide technical and administrative assistance to both internal and external constituents. This role requires outstanding customer service skills, in-depth knowledge of programs, processes, or services, and the ability to administer varied or related processes.Key ResponsibilitiesProvide assistance in resolving...

  • Administrative Analyst

    3 weeks ago

    Little Rock, Arkansas, United States Arkansas Government Job Full time

    Job Summary:The Administrative Analyst position is responsible for conducting research studies, analyzing data, and preparing statistics to inform decision-making. This role involves making recommendations based on research findings and monitoring project/program activities.Key Responsibilities:Conduct special studies, including systems and cost analysis, to...

  • Program Administrator

    4 weeks ago

    Little Rock, Arkansas, United States University of Arkansas for Medical Science Full time

    Job SummaryThe University of Arkansas for Medical Sciences (UAMS) is seeking a highly skilled Program Administrator to join our team. This is a critical role that will provide overall administrative management and coordination of various business-related functions, including budget, scheduling, finance, personnel, space and facilities planning, contracting,...