Project Support Coordinator

1 week ago


Cedar Rapids, Iowa, United States Mortenson Full time

Company Overview:

Mortenson's achievements stem from our innovation, expertise, and outstanding personnel, combined with our unwavering commitment to customer satisfaction.

Our core values of trust, safety, collaboration, accountability, service, and stewardship form the foundation of our culture. We are driven by a compelling purpose to construct structures and facilities that advance modern society, alongside a mission to deliver an exceptional customer experience. Mortenson has established a reputation as a leader in our sector and within the communities we serve.

Our success begins with our remarkable people and exceptional teams. Mortenson is proud to have received over 40 Top Workplace Awards since 2002.

Summary:

Mortenson is currently in search of a project support coordinator who can effectively engage with diverse staff at all levels in a dynamic environment, demonstrating flexibility, resourcefulness, proactivity, and efficiency while maintaining a high degree of professionalism and confidentiality.

The ideal candidate will possess experience in managing a broad spectrum of administrative and executive support functions, with the capability to work autonomously or with minimal supervision.

Responsibilities:

The ability to organize and adapt is essential in executing tasks that include, but are not limited to:

Conduct clerical duties and operate standard office equipment Manage incoming calls, provide general information, redirect calls to the appropriate personnel, and take messages as necessary Organize and maintain written records while creating electronic copies for documentation Receive, categorize, and log all deliveries into the computer system Prepare daily outbound shipments Assemble materials for design and construction meetings Document and update meeting minutes for various site gatherings Oversee the procurement of consumable materials and office supplies Assist the Superintendent with tracking and organizing equipment inventory Aid the Superintendent with the entry of craft worker time records Provide general support to the project team as required with various daily tasks Schedule, monitor, and log all repairs and routine maintenance for work vehicles Offer maps and directions to visitors, subcontractors, deliveries, or new personnel Record all applicants into the Craft Applicant Tracking Spreadsheet

Qualifications:

Candidates should have a minimum of 3 years of administrative experience, ideally supporting a large team Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint Strong familiarity with basic office equipment Excellent communication skills, both written and verbal Ability to maintain high levels of organization

Education:

An associate's degree in business or a related administrative field is preferred

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