Department Coordinator
1 week ago
About the Role
The Department Coordinator will provide critical support to the Marketing Department, ensuring the smooth operation of daily, weekly, and monthly tasks. This role will assist department members with various responsibilities, contributing to the team's success.
Key Responsibilities
- Administrative Support
- Assist in the preparation and distribution of marketing materials, both printed and digital.
- Maintain department supplies, including inventory management, ordering, and verification of receipt.
- Ensure the quality of department supplies by completing preventive maintenance, coordinating repairs, and evaluating new equipment and techniques.
- Document Management
- Manage department master documents.
- Reporting and Invoicing
- Generate reports.
- Process department invoices.
- Expense Management
- Record expenses and maintain budgets for areas of responsibility.
- Event Coordination
- Manage, coordinate, and complete requirements for tradeshows, including booth coordination, shipment, materials, giveaways, signage, etc.
- Work closely with business owners to determine requirements for each tradeshow and provide comprehensive communication to owners and traveling teams regarding all arrangements.
- Inventory and Shipping
- Coordinate shipping and receiving materials and monitor all department-related inventory and storage.
- Confidentiality
- Handle sensitive information in a confidential manner.
Requirements
- Education and Experience
- Bachelor's degree or equivalent work experience.
- Up to 2 years of experience.
- Skills
- Proficient computer skills, including email, routine database activity, word processing, spreadsheets, etc.
- Preferred Qualifications
- Strong interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner.
- Good reasoning skills and sound judgment required.
- Ability to effectively handle multiple projects while meeting related deadlines.
Working Conditions
- Normal office environment.
- Minimal overnight travel (less than 10%) by land and/or air.
- Ability to lift and/or carry 25-30 pounds of exhibit/audio/video equipment and other meeting materials.
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