Administrative Coordinator

16 hours ago


Pittsburgh, Pennsylvania, United States CEI Full time
Administrative Assistant/Receptionist

CEI is seeking a highly skilled and organized Administrative Assistant/Receptionist to join our team in Robinson Twp., PA. As the face of our Department of Technology Solutions, you will be responsible for providing exceptional administrative support to our team.

Key Responsibilities:
  • Front Desk Reception: Greet and assist visitors in a professional and courteous manner.
  • Phone and Email Management: Answer, screen, and direct incoming calls and emails to the appropriate departments or staff members.
  • Office Maintenance: Maintain a clean and welcoming reception area, ensuring a positive first impression for our clients and visitors.
  • Administrative Support: Manage daily office operations, including filing, photocopying, faxing, and scanning documents.
  • Communication and Coordination: Communicate and coordinate with internal staff, clients, and vendors to ensure seamless operations.
  • Data Entry and Records Management: Maintain and update databases and filing systems, both electronically and physically.
  • Customer Service: Provide information and support to customers and clients via phone, email, or in person.
Qualifications:
  • Bachelor's degree from an accredited College or University.
  • Proven experience as a receptionist, administrative assistant, or in a related field.
  • Proficiency in Microsoft Office Suite and office equipment.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Professional appearance and demeanor.
  • Ability to handle sensitive information with discretion.
Work Environment:
  • Office environment with regular working hours, on-site 5 days a week.
  • Frequent interaction with staff, clients, and vendors in person, by phone, and through email.
  • May involve some standing or sitting for extended periods of time.


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