Administrative Coordinator

4 weeks ago


Pittsburgh, Pennsylvania, United States Pancoast Staffing Services, Inc. Full time
Job Summary

Pancoast Staffing Services, Inc. is seeking an experienced Administrative/Event Support professional to join our team. As a key member of our team, you will be responsible for providing administrative support to department leadership, managing daily operational functions, and assisting with events.

Key Responsibilities
  • Provide administrative support to department leadership, including preparation of correspondence, scheduling, expense reports, and written documents.
  • Manage the daily operational functions of the office, including meetings management, ordering of supplies, processing of payments, and facilities and equipment maintenance.
  • Assist with events, including scheduling of venues, food, and other needs when necessary.
  • Manage sensitive and confidential information.
  • Receive, sort, and distribute departmental mail.
  • Coordinate the signatures, scanning, and distribution to the business office of University Advancement staff expense reports.
  • Perform other administrative and general office support duties as required.
Requirements
  • 3+ years of work experience with nonprofit organization experience preferred.
  • Experience managing gift entry processes within development constituent databases and related donor/data integration platforms.
  • Proficient MSOffice skills; Raiser's Edge experience is strongly preferred.
  • Professional verbal and written communication skills.
  • Excellent organizational and multitasking skills and with a keen attention to detail.
  • Ability to work effectively with various constituents and staff.
  • Bachelor's degree is preferred.


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