Senior Payroll Specialist
1 week ago
We are seeking a highly skilled and detail-oriented Senior Payroll Specialist to join our team at Industrial Electric Mfg Inc. As a key member of our Human Resources department, you will be responsible for the accurate and timely processing of payroll for our organization, as well as the administration, management, and communication of employee benefit programs.
Key Responsibilities:- Manage and administer employee benefit programs, including health insurance, retirement plans, and other company-provided benefits.
- Ensure timely processing of enrollment changes, including termination of benefits, invoice processing, premium reconciliations, and discrepancies.
- Maintain benefits spreadsheets and ensure benefit enrollments and changes are reflected in the benefit spreadsheets and processed through payroll accordingly.
- Oversee the administrative aspects of leave management, including updating leave tracking systems, generating reports on leave usage and balances, and providing guidance to employees and managers on leave-related matters.
- Develop and implement benefit communications to assist employees with benefit programs and policies, conduct training workshops, and work with brokers and vendors to resolve issues.
- Develop and maintain payroll processes, procedures, and documentation, and develop internal controls to ensure the quality and efficiency of all payroll functions and regulatory compliance.
- Responsible for full-cycle payroll processing, including timecard review, systems review, accurate and timely processing of weekly multi-state payroll, PTO maintenance and tracking, processing 401k remittance and requests, maintaining payroll reports and spreadsheets, and ensuring proper safekeeping of payroll-related files.
- Collaborate cross-functionally with HR team members to ensure paperwork for new hires, terminations, and leaves of absence are in accordance and maintained accurately in HRIS and Timekeeping systems.
- Responsible for payroll tax compliance and ensuring timely and accurate tax submissions and payments while complying with applicable federal, state, and local tax laws.
- Strong knowledge of payroll practices, tax laws, and regulations.
- Proficiency in payroll software and MS Office, especially Excel.
- Proficiency in use of and expert understanding of UKG timekeeping system; ability to troubleshoot and educate others.
- Strong analytical and problem-solving abilities.
- Ability to work independently.
- Detail-oriented and organized.
- Organizational and time management skills.
- Strong interpersonal, verbal, and written communication skills and the ability to communicate effectively with multiple and diverse customers in large group settings and 1-on-1 interactions.
- Ability to build effective working relationships and to work collaboratively with key stakeholders.
- Excellent mathematical and calculation skills.
- Able to handle confidential information with discretion.
- Bachelor's degree in Human Resources, Business, or related field.
- 5 years' experience processing payroll for 500+ manufacturing or non-exempt employees.
- 5 years' experience benefit administration.
- Manufacturing experience is a plus.
- Strong understanding of U.S. benefits-related laws and regulatory requirements, such as COBRA, ADA, FMLA, HIPAA, PPACA.
- Experience working with ADP Workforce Now.
- Experience working with UKG Pro.
- Working knowledge of the principles, practices, and standards of human resources.
- Highly responsible and reliable, and able to manage confidential information.
- Proficiency in Microsoft Office Suite.
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