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Accounts Receivable Coordinator

2 months ago

Santa Cruz, California, United States Housing Matters Full time
Job Overview

Position: Billing Specialist

Organization: Housing Matters

Housing Matters collaborates with individuals and families to forge pathways from homelessness to stable housing. As a frontrunner in the mission to eradicate homelessness, we seek dedicated individuals who are passionate about making a positive impact in our community. Our vision is that homelessness in Santa Cruz County should be rare, brief, and non-recurring.

Role Summary: Under the guidance of the Contract Analyst, the Billing Specialist will oversee essential accounting functions, primarily focusing on Accounts Receivable and Contract Billing.

Work Schedule and Benefits:

This is a full-time, hourly, non-exempt role, offering eligibility for medical, dental, vision, 403b, and a comprehensive PTO plan.

Compensation:

Billing Specialist Wage: $31.35 - $40.11

Starting Wage (Dependent on Experience): $31.35 - $32.92

Preferred Qualifications:

  • High school diploma or equivalent
  • Additional college coursework or a minimum of 2 years of relevant professional experience
  • Familiarity with Sage/Intacct is advantageous

Essential Knowledge:

  • Comprehensive understanding of general accounting principles, practices, and procedures
  • Knowledge of grant and contract compliance
  • Familiarity with contract terms and conditions
  • Proficiency in Excel and Google Suite

Key Responsibilities:

  • Manage all tasks related to accounts receivable, including interactions with staff and vendors, invoicing, expense coding, and data entry.
  • Maintain thorough and accurate records for assigned contracts, ensuring alignment with program and contract updates.
  • Comprehend financial obligations of assigned contracts, ensuring compliance with federal, state, and county regulations, including expense eligibility and documentation.
  • Coordinate the coding of expenditures related to assigned contracts.
  • Collaborate with program staff to finalize all non-financial contract reports, ensuring timely submission of assigned contracts.
  • Assist program staff in reviewing ongoing budget-to-actual reports and managing adjustments in monthly invoicing.
  • Prepare and dispatch invoices and all necessary reports to designated agencies.
  • Support audit responses and monitoring activities, including the annual financial audit.
  • Collect all required financial reporting for federal, city, and state agencies as necessary.
  • Provide clerical and administrative support as needed.

Equal Opportunity Statement:

Housing Matters is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, ancestry, physical or mental disability, medical condition, marital status, sexual orientation, age, veteran status, gender, pregnancy, or any other non-merit factor unrelated to job duties.