Accounting Coordinator

2 weeks ago

Santa Barbara, California, United States Santa Barbara Botanic Garden Inc Full time
Job Summary

The Santa Barbara Botanic Garden Inc is seeking a highly skilled Accounting Coordinator to join our team. As a key member of our accounting department, you will be responsible for supporting the Garden's financial operations by downloading, uploading, and reconciling accounts payable, accounts receivable, point of sale, credit card data, and recording daily, weekly, and monthly banking and accounting activity.

Key Responsibilities
  • Cash Management:
    • Prepare bank deposits
    • Process checks through remote capture system
    • Reconcile POS activity
    • Manage cash on site
  • Accounts Payable:
    • Download / upload invoices within several systems and distribute
    • Coordinate and manage accurate processing and payment of accounts payable and data import into the general ledger system
    • Reconcile payables
  • General Accounting:
    • Download, manipulate, and upload data from various systems into accounting system
    • Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them
    • Assist with monthly reconciliation of asset and liability accounts
  • Operations and Procedures:
    • Document accounting procedures
    • Assist with preparation of reports
    • Recommend improvements in accounting procedures in all departments in order to maintain adequate financial controls
    • Records management - filing & storage of Garden documents
    • Support the accounting team with various projects and tasks as needed
    • Collaborate with Director of Finance and other team members to successfully execute various accounting tasks
Requirements
  • Work well with others and effectively communicate accounting procedures and policies to staff, both verbally and in writing
  • Multi-task and manage time in a fast-paced environment
  • Work independently and as part of a team to further the mission of the organization
  • Lift and carry 20 lbs., bend, squat, and walk stairs and the SBBG trails;
  • Stand/walk for up to 2 hours at a time, and use a computer or phone for lengthy periods;
  • Exceptional organizational skills
  • Proficiency with Excel and Microsoft Office
  • Strong computer skills and experience with cloud-based applications
  • Excellent time management and organizational skills
  • Attention to detail and accuracy
  • Skill and knowledge of systems management to ensure smooth operation of various accounting functions to meet the demands of the organization
  • A bachelor's degree in accounting or related field or a minimum of 3 years of related experience, which must include general accounting and monthly closing with a computerized accounting system, account reconciliation, accounts payable
Preferred Qualifications
  • Experience with nonprofit fund accounting, accounts receivable, preparation of audit schedules
  • Experience tracking activity by project, grant, or event
  • A desire to learn and grow within the field of accounting
About Us

The Santa Barbara Botanic Garden Inc is a beautiful place to work In addition to beautiful views, outdoor work environments also include exposure to extreme temperature fluctuations, rain, dust, allergens, poison oak, insects, small wild animals, and sun exposure.

The employee must be able to perform the essential functions of the position satisfactorily, and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Santa Barbara Botanic Garden Inc retains the right to change or assign other duties to this position.

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