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Executive Administrative Coordinator

2 months ago

New York, New York, United States KP Recruiting Group Full time

KP Recruiting Group is a consulting firm that excels in connecting top-tier talent with prestigious organizations across various sectors. Our mission is to deliver outstanding experiences for both clients and candidates, ensuring optimal outcomes. We are pleased to present a confidential opportunity on behalf of our client.

**This is a full-time permanent position**

Position Overview:

Our client is in search of an Executive Administrative Coordinator who will provide comprehensive administrative assistance to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other senior leaders within the Finance Division. This role will also encompass daily office management responsibilities for the Fiscal Services and Revenue Cycle Services departments.

Key Responsibilities:

  • Prepare agendas, maintain reports, and organize audit documentation for Corporate Compliance Committee meetings while supporting the Corporate Compliance Officer with various compliance-related tasks. Ensure proper tracking and maintenance of Business Associate Agreements.
  • Manage logistical arrangements, create board portal and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, catering, and special requirements. Generate and maintain files for reports and meeting minutes. Draft and edit correspondence for the CFO, Controller, Senior Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other division leaders as requested. Conduct research for projects, surveys, and applications.
  • Oversee and manage schedules for the CFO, Controller, Senior Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other Finance Division Directors as necessary. Review, analyze, and research incoming mail and emails to assess their importance, distribution, and follow-up actions. Answer and direct incoming calls efficiently.
  • Develop and maintain departmental records and files to ensure timely and accurate access to essential financial information. Review, analyze, and research incoming communications to determine their significance and necessary actions. Answer and screen incoming calls promptly and effectively.

Qualifications:

  • At least three years of direct experience as an administrative assistant.
  • A minimum of an Associate's degree in business or a related field.
  • Proficient in Excel, with the ability to utilize it for reporting and data presentation.

Company Benefits:

Comprehensive Medical/Dental/Vision/Prescription coverage

Generous Vacation Policy

401k with Roth option & 8% Company Match

Profit Sharing

Annual Bonus Potential

9 Paid Holidays (8 Static and 1 Floating)

Tuition Reimbursement Program

Employee Assistance Program

Company Paid Life Insurance

Short- & Long-Term Disability

Annual Merit Raises

Opportunities for Internal Mobility

Professional Development Opportunities

Incentives for Employee Referrals

Discounts on products, services, electronics, automotive, travel, and more

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