Administrative Assistant

2 days ago

Washington, Washington, D.C., United States Catholic Charities of The Archdiocese of Washington Full time
Job Summary

The Administrative Assistant provides administrative support to the Day Program, Hypothermia, and the Program Director. This role involves performing varied clerical and administrative tasks, including telephone coverage, document copying, collating, filing, and other office support duties under close supervision.

Key Responsibilities
  • Provides office administrative and clerical support, including telephone coverage, document copying, collating, filing, and other office support duties as needed.
  • Prepares, proofreads, and produces reports and program correspondence.
  • Assists with data entry, statistical information collection, and information distribution.
  • Supports program or department orientation, prepares client folders, and mails out correspondence as needed.
  • Enters Unusual Incident Reports (UIR) into the Catholic Charities UIR database and files incident reports within the required timeframe.
  • Tracks and summarizes UIR reports monthly by type and number of UIR to inform the program of trends.
  • Processes purchase order requisitions in the ReQlogic system as instructed by the supervisor.
  • Tracks staff completion of agency and contract required trainings and collects Certificate of Completion from staff.
  • Submits collected certificates of completion to the Professional Development Department (PDD) and files onsite copies for record.
  • Manages annual and biannual renewal requirements for program staff and maintains records for compliance.
  • Tracks email and user account forms to ensure staff have access.
Requirements
  • High School diploma or GED required.
  • Two (2) years of work-related experience in an office setting.
  • Proficiency in Homeless Management Information System (HMIS), DHS UIR database, and Outlook in the Office 365 Suite.
  • A valid local driver's license and a clean driving record required.
Skills and Competencies
  • Extensive computer knowledge and skills.
  • Excellent organizational and communication skills/telephone skills.
  • Excellent problem-solving skills.
  • Able to work well in a multi-disciplinary environment.
  • Ability to handle multiple tasks and prioritize.

Catholic Charities of the Archdiocese of Washington is an equal opportunity employer/protected veterans/individuals with disabilities. The contractor will not discharge or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

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