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Administrative Coordinator

2 months ago

Minneapolis, Minnesota, United States Edina Realty Home Service Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Edina Realty Home Services. This is a part-time role that will work in our corporate office in Edina, MN, with flexible hours Monday through Friday, 20 hours per week.

Key Responsibilities
  • Events:
    • Administer employee and agent recognition and events programs, including vendor communications and reporting.
    • Assist with planning and execution of employee and agent company events throughout the year.
    • Handle event registration and attendance communications, including special requests by participants or sponsors.
  • Administrative:
    • Coordinate employee programs and initiatives, including years of service recognition gifts, employee appreciation gifts, First Aid/CPR/AED training, and our annual employee/agent survey.
    • Partner with other departments and senior leadership on planning details as needed.
    • Oversee the referral bonus program.
    • Coordinate the monthly new employee orientation program.
    • Handle agent and employee safety incident reports and tracking.
    • Distribute department communications and documentation to ensure understanding of employee programs and activities.
    • Perform administrative functions such as tracking data and generating reports as needed.
    • Maintain company-specific job descriptions.
    • Provide lunch coverage for the corporate reception area.
  • Special Projects:
    • Handle special projects and other duties as assigned.
Performance Expectations
  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed, achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities.
  • Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures.
Requirements
  • Education:
    • Associate's degree in business administration, or related field, or equivalent work experience and knowledge.
  • Experience:
    • Two plus years of related experience in events and administration strongly preferred.
  • Knowledge and Skills:
    • Proficient with Microsoft and technical applications - Outlook, Word, Excel, PowerPoint.
    • Effective verbal and written communication skills.
    • Ability to stand on your feet for an extended period of time and lift up to 50 pounds.
    • With advance notice, availability to work events that extend into the evening.
    • Ability to prioritize and handle multiple tasks and projects.
    • Accuracy and strong attention to detail is a must.
    • Strong customer service skills.
    • Ability to work with sensitive and confidential information.
Benefits
  • Eligible to participate in the 401(k) plan with generous company match.